executive assistant

2 weeks ago

Sulphur, Louisiana, United States Diamond D Industries Full time $60,000 - $90,000 per year
:

Company Overview:

Diamond D Industries is the nation's leading women-owned heavy construction specialist. Based in South Louisiana, DDI offers clearing, access, site preparation, logistics, and storm response services throughout North America.

Executive Assistant:

Seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional organization skills, keen attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring the smooth operation of our office and supporting our leadership in achieving their goals. This is a full-time position that resides in our Sulphur, LA corporate office. This position offers competitive benefit package, including health insurance, retirement plan and paid time off.

Key Responsibilities:

  • Handle confidential and sensitive documents with discretion.
  • Manage a complex calendar of appointments, meetings and conferences.
  • Coordinate travel arrangements and prepare detailed itineraries.
  • Plan and arrange corporate events, functions and meetings.
  • Point of contact for internal staff, external clients and other stakeholders.
  • Screen and direct phone calls and correspondence, prioritizing based on importance.
  • Draft, proofread, and distribute corporate documents, including memos, reports, presentations and correspondence.
  • Maintain an organized and accessible filing system for both electronic and paper records.
  • Attend meetings to take minutes and track follow up action items.
  • Process invoices, expense reports and other financial records.
  • Utilize Googe Suite for document creation, spreadsheet management and presentation preparation.
  • Responsible for the company credit card program ensuring for accuracy and compliance, following company established guidelines.
  • Quality checks the company's telematics system.

Requirements:

Required Skills and Qualifications:

  • Successful candidate should be a service-oriented mindset that anticipates needs before being asked. Takes initiative and a self-starter.
  • Successful candidate should be a team player who enjoys helping others succeed.
  • Successful candidate absolutely needs to be discreet and trustworthy with confidential information.
  • Associate or bachelor's degree in business administration or a related field.
  • 3 plus years of Executive Assistant, Administrative Assistant or Office Manager experience.
  • Professional certifications such as Certified Administrative Professional (CAP) can be beneficial.
  • Exceptional and professional communication skills, both written and verbal.
  • Exceptional interpersonal and time management skills.
  • Proficiency in Microsoft Office, Outlook, Zoom, Salesforce and willingness to learn industry specific systems.
  • Professional, friendly and proactive problem solver.
  • Works independently and with confidence.
  • Candidate must successfully complete a drug screening and background check prior to employment.

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