Procurement Assistant

2 weeks ago

Lake Havasu City, Arizona, United States Scaled Composites Full time
 

The Procurement Assistant will fulfill many administrative functions that align with the responsibilities of the Purchasing, Contracts, Accounting, and Shipping & Receiving teams. In this role, you will implement relevant business management concepts and processes.  

Category: Procurement 

Location: Mojave, CA

Citizenship Required: United States Citizenship

Clearance Type: None

Schedule: 9/80 Work Schedule

Relocation Assistance: Relocation assistance may be available

Benefits: 100% Paid Benefits and 401k Matching 

Summary:

Founded by legendary aircraft designer Burt Rutan, Scaled Composites is a 40-year-old aerospace company continually working to push boundaries, prove out ideas, and influence the future. We are a rapid prototyping and manufacturing facility, designing, building, and testing proof-of-concept and prototype vehicles. We have flown an average of one new aircraft type per year over our 40-year history such as Proteus, GlobalFlyer, SpaceShipOne, Model 401, and Stratolaunch.

Duties and Responsibilities may include but are not limited to:

  • Maintaining assistance with processing (following the process from beginning to end of) Purchase Orders and assisting with administrative tasks, as needed, to support the Procurement Team. 
  • Performing a variety of purchasing duties.
  • Maintaining records and files pertinent to purchasing, contracts and shipping receiving information.
  • Purchasing routine, non-discretionary materials and supplies.
  • Compiling, recording, and tracking pertinent purchasing, activities and pricing data. 
  • Within prescribed limits, checking status and expediting deliveries of material ordered and shipments received.
  • Coordinating return of rejected or unsuitable orders. 
  • Responding to requests for purchasing data and status of material activities. 
  • Completing change orders and reconciling POs per invoices received, as well as obtaining invoices from vendors as needed. Maintaining the Open Order Report to ensure invoices are vouchered in a timely manner.
  • Maintaining vendor relationships through phone calls and meetings.
  • Setting up visitor requests for onsite visits to ensure clearance and badging is complete prior to the visit.
  • Processing Request for Quotes and providing feedback and information to our internal customers.
  • Fastenal Vendor Management Inventory (VMI) – processing badge updates and researching issues that may arise with the VMI machines.

Required Skills/Abilities: 

  • Good verbal and written communication skills. 
  • Good interpersonal and customer service skills.
  • Good sales and customer service skills.
  • Great organizational skills and attention to detail.
  • Great time management skills with a proven ability to meet deadlines.
  • Strong analytical and problem-solving skills.
  • Ability to function well in a high-paced and at times stressful environment.
  • Ability to quickly learn Purchasing Database Program & Contracts reporting methods. 
  • Ability to work autonomously, as well as in a team setting.
  • Proficient with Microsoft Office Suite or related software.

Education and Experience:

  • High School Diploma or equivalent. 
  • Experience working or knowledge of Costpoint is preferred. 
  • Experience and/or working knowledge of the Federal Acquisition Regulations is preferred. 

Essential Job Functions:

  • Requires mobility and the ability to bend and reach 
  • May infrequently require lifting, carrying, pushing, and/or pulling materials weighing up to 30 pounds. 
  • Manual dexterity and coordination are required; repetitive hand motion (e.g., to operate computer keyboard) 
  • Vision at close distances and the ability to adjust focus for prolonged periods (i.e., computer screen)
  • Ability to remain sedentary or stationary for prolonged periods of time 
  • Ability to write for extended periods of time 
  • Ability to work in an office setting for prolonged periods of time
  • May be asked to carry up to 20 lbs. up and down a flight of stairs on a regular basis such as files, books, office equipment, etc. 
  • Occasional reaching overhead and lifting up to 15 pounds
  • Ability to converse and communicate information with others
  • Occasional exposure to chemical vapors and/or fumes in low non-hazardous concentration
  • Potential to climb up and down steps on a daily basis
  • Must be able to read and understand SDS

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