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Administrative Assistant

19 hours ago

Oxnard, California, United States Mary Pomerantz Advertising for TPG Staffing Full time

Our client, a major fishing and seafood processing company, is seeking an Administrative Assistant for their Ventura County, CA facility. The individual hired for this position will be responsible for overseeing daily office operations in a number of areas.

Key Responsibilities:

· Oversee daily office operations, ensuring efficient administrative, secretarial, and managerial support.

· Provide secretarial and personal assistant support, including correspondence, scheduling, filing, errands, data entry, and special projects.

· Serve as a primary point of contact for internal staff, clients, vendors, and external partners.

· Manage accounts payable and accounts receivable functions, processing and approving purchase orders, invoices, and expense reports.

· Assist with payroll coordination and maintaining accurate financial and accounting records.

· Reconcile accounts and support monthly and year-end financial reporting.

· Act as the primary liaison between the staffing agency and labor workers, coordinating onboarding documentation, scheduling, timekeeping, and communication for temporary staff.

· Maintain and track all regulatory licenses, certifications, and renewals to ensure ongoing compliance.

· Monitor deadlines and submit required documentation in a timely manner.

· Manage vendor relationships, office supplies, and service contracts.

· Support budget tracking and cost control initiatives.

· Ensure confidentiality, accuracy, and compliance with internal policies and procedures.

Required Qualifications:

· Experience in accounts payable and accounts receivable.

· Experience assisting payrolling, onboarding, scheduling, and timekeeping of permanent and temporary employees.

· Fluency in English and Spanish.

· ERP experience is a plus.

Benefits:

The company offers a comprehensive benefits package including medical, dental, and vision coverage, paid time off, paid holidays, and a 401(k) plan.

To apply, email:

The above requirements and qualifications are meant to describe the general nature of the position and do not represent all duties to be performed by the selected candidate. Please note that only candidates who are under consideration for the position will be contacted. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Pay: $60, $70,000.00 per year

Work Location: In person