Executive Assistant

5 days ago

Baltimore, Maryland, United States Mills Thomas Full time

Position Summary

The Executive Assistant provides high-level administrative support to senior leadership, ensuring efficient operations and enabling executives to focus on strategic priorities. This role requires exceptional organization, communication, professionalism, and discretion.

Key Responsibilities

Administrative & Operational Support

  • Manage complex calendars, including scheduling meetings, appointments, and travel.
  • Coordinate domestic and international travel arrangements, itineraries, and expense reports.
  • Prepare, edit, and format documents, presentations, and correspondence.
  • Maintain organized filing systems—digital and physical.

Communication & Liaison Duties

  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Draft and manage email correspondence on behalf of the executive.
  • Screen and prioritize incoming communications, requests, and inquiries.

Project & Meeting Management

  • Assist with planning, coordinating, and executing meetings and events.
  • Track action items, deadlines, and follow-ups for key initiatives.
  • Conduct research and compile data for reports, briefs, and presentations.

Confidentiality & Professionalism

  • Handle sensitive information with the utmost discretion.
  • Demonstrate sound judgment and a proactive, solutions-oriented mindset.

Qualifications

Required

  • 10+ years of experience supporting senior-level executives or comparable responsibilities.
  • Exceptional organizational, time-management, and multitasking skills.
  • Strong written and verbal communication abilities.
  • High proficiency in office productivity tools (e.g., Microsoft Office, Google Workspace, scheduling software).
  • Ability to work independently, anticipate needs, and make decisions autonomously.

Preferred

  • Bachelor's degree in Business Administration or related field.
  • Experience in fast-paced or high-growth environments.
  • Project management experience.

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