ADMINISTRATIVE ASSISTANT-EXE Open to internal County employees only

• Position is open to internal County employees only at this time*

About The Office Of Social Justice
Dismantling inequities that exist in Snohomish County is one of Snohomish County Executive Dave Somers' priorities. In 2020, Executive Somers created the Office of Social Justice to institutionalize his commitment to building an accessible, equitable, and inclusive organization. These goals are clearly articulated in the County's mission, vision, and values.

Our Work

In collaboration with the County and community partners, the Office of Social Justice developed an Action Plan that has identified strategic priorities designed to move the County toward achieving our objectives.

In 2025, Executive Somers Issued An Updated Executive Directive Which Directs All Executive Departments To Continue To Work Collaboratively On The Following Strategic Priorities

• Provide all staff members with opportunities to receive level-specific training and/or education.
• Enhance communications channels throughout the organization on issues related to accessibility, equity, and inclusion.
• Improve and standardize performance management systems that support accessibility, equity, and inclusion through the ERP project.
• Ensure policies are informed by diverse voices.
• Support the formation of Employee Resource Groups and similar staff organizations.
• Continue to execute the Community Investment Initiative.

BASIC FUNCTION

This OSJ Administrative Assistant position will have an active role in supporting OSJ with developing relationships, communicating with employees and community partners, collaborating on internal and external events, such as professional development opportunities and community forums, and facilitating the Community Investment Program to help advance social justice for all who live, work, and play in Snohomish County.

Statement Of Essential Job Duties

• Maintain appointment calendar for assigned executive; arrange meetings and secure meeting accommodations and travel arrangements for staff.
• Handles confidential and politically sensitive information and materials.
• Provide full range of administrative support as required.
• Attend meetings with/for assigned executive and other staff members to take minutes, transcribe, process and distribute as necessary.
• Review, edit and correct documents, reports and correspondence from other departments that require the assigned executive's signature.
• Serves as liaison between the executive's office and other government agencies, private industry and the general public.
• Prioritize incoming mail, phone call and requests for appointments.
• Prepare draft letters and reports for review; correct, finalize and distribute as required.
• Supervise executive staff as required.

Statement Of Other Job Duties

• May prepare and maintain employee time records and reconcile payroll ledgers

High school diploma or GED with office procedures or business training, AND, five (5) years of progressively responsible experience; OR, any equivalent combination of education and/or experience. Lead or supervisory experience desirable depending upon department assignment. Must pass job related tests.

Knowledge And Abilities
Knowledge of:

• the principles and practices of leadership
• office policies, procedures, methods and equipment
• business writing and report preparation
• laws, rules, regulations and guidelines governing area of assignment
• research and analysis techniques
• Public Records Act (RCW 42.56)
• State laws and regulations regarding management of records

Ability To

• operate computer terminals and applied software packages
• communicate effectively, both orally and in writing
• work independently
• exercise initiative and judgment and make decisions within the scope of assigned responsibility
• read, interpret and apply work related laws, rules and regulations
• exercise tact and diplomacy
• analyze and resolve work related problems
• establish and maintain effective working relationships with other county employees representatives of other agencies and with the general public

SUPERVISION

The employee receives limited supervision from an Executive Director or the Deputy Executive. The work is carried out independently in accordance with instructions, established policies and accepted practices.

WORKING CONDITIONS

The work is performed in the usual office environment.

Snohomish County is an Equal Employment Opportunity (EEO) employer.

Accommodations for individuals with disabilities are provided upon request.

EEO policy and ADA notice