Administrative Assistant

Administrative Assistant – Lesh Lifestyle

Part-Time | 20 Hours/Week | $25/hr | Sarasota, FL

Lesh Lifestyle is a fast-growing integrative, regenerative, and women's health practice focused on hormone optimization, weight loss, longevity, and aesthetics. We are looking for a highly capable Administrative Assistant who understands the pace, professionalism, and precision required in a modern medical practice.

This role is not for someone inexperienced or casual.

We are looking for someone who is organized, patient-forward, tech-savvy, and ready to be the backbone of a dynamic clinical environment.

Position Summary

The Administrative Assistant will be the key point of contact for our patients and community. You will manage scheduling, patient communications, lab orders, charts, internal systems, CRM workflows, and assist with marketing and in-person events. Your work directly shapes the patient experience and supports the overall efficiency of the practice.

Key ResponsibilitiesPatient Coordination & Frontline Support

• Serve as the primary contact for all patient-facing communication email, phone, patient portal messaging.
• Communicate warmly, clearly, and professionally with patients at all times.
• Schedule, confirm, and manage all appointments with accuracy.
• Support patient onboarding, follow-ups, referrals, and workflow checklists.
• Anticipate patient needs and ensure daily operations run smoothly.

Medical Administrative Tasks

• Send lab orders, requisitions, and instructions through our EMR.
• Track incoming labs and ensure all results are properly uploaded, labeled, and filed in the chart.
• Maintain accurate documentation and detailed patient records.
• Assist with Rx coordination, after-visit notes, and follow-through tasks.
• Ensure total confidentiality and HIPAA-compliant operations.

Office & Operational Support

• Manage internal to-do lists and operational tasks.
• Maintain Standard Operating Procedures (SOPs) and help refine workflows.
• Send patient reminders, review requests, and follow-up communication.
• Coordinate with vendors and maintain organizational systems.
• Ensure the office environment remains clean, organized, and efficient.

Marketing & Community Engagement

• Assist with posting in our Facebook groups and occasional social media uploads.
• Help promote events, workshops, and special offerings.
• Attend local community events on behalf of Lesh Lifestyle when needed.
• Support collaboration outreach and follow-up with partners in the Sarasota community.

CRM & Tech Responsibilities

• Work inside CRM platforms (Practice Better, GoHighLevel, or similar).
• Understand tagging, pipelines, automations, and client journey flows.
• Track leads, update patient status, and support marketing funnels.
• Troubleshoot basic tech issues and communicate with support teams if needed.
• Comfortable navigating between multiple platforms and systems daily.

Qualifications (Required)

• Experience working in a medical, wellness, or aesthetics practice.
• Direct patient-facing experience with excellent communication and tact.
• Strong organizational skills with exceptional attention to detail.
• Tech-savvy and able to master new platforms quickly.
• Experience using CRMs or EMRs (e.g., Practice Better, GoHighLevel, SimplePractice, Athena, etc.).
• Ability to multitask in a fast-paced environment with accuracy.
• Professional, reliable, and self-directed.
• Understands confidentiality and HIPAA compliance.

Preferred Experience (Highly Valued)

• Practice Better or GoHighLevel experience.
• Knowledge of hormone therapy, longevity, or integrative medicine.
• Experience assisting with medical office workflows or clinical coordination.
• Comfort speaking with patients who may be emotional or overwhelmed.
• Interest in women's health and patient-centered care.

Compensation & Details

• $25/hour
• 20 hours/week
• Growth potential as the practice expands
• Positive, supportive environment with a strong mission

How to Apply

Please submit:

• Your résumé
• A short cover letter describing your relevant experience
• Why you believe you are an exceptional fit for Lesh Lifestyle

Send to:

Job Type: Part-time

Pay: $25.00 per hour

Work Location: In person