Human Resources Specialist 1/Trainee 1/2

The duties that the incumbent of the vacancy will be expected to perform. Duties Description As a Human Resources Specialist 1 within the Performance Management Unit, the incumbent will serve as a liaison to provide assistance, advocacy, guidance and advise on all facets of Performance Management. The incumbent will perform a wide range of performance management activities in accordance with Civil Service Law, Rules and Regulations, polices, and procedures, including but not limited to:
• Manage performance development documents and traineeship plans for new and current employees, assisting in aligning tasks and standards with Civil Service Classification Standards.
• Monitor and track all aspects of performance management documentation, ensuring timely and accurate completion.
• Manage performance evaluation documentation and expectations for new appointments, supervisory changes, or title modifications.
• Review and process transactions in collaboration with multiple business units, including but not limited to, terminations, absence extensions, second probation requests, traineeship fast-tracking, probation completions, traineeship advancements, and suspensions, ensuring adherence to relevant policies and procedures.
• Conduct audits of Human Resources management systems transactions, trackers, and reports to maintain data integrity and accuracy.
• Provide guidance and coaching to supervisors and program liaisons on constructive approaches to employee performance issues, including drafting appropriate evaluation language.
• Collaborate with Recruitment staff to address and resolve Out-of-Title Work Grievances efficiently.
• Other duties as assigned in support of the Performance Management Unit's goals and initiatives.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.NY HELPS Non-Competitive Minimum Qualifications: Human Resources Specialist 1:Six years of experience* performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.Human Resources Specialist Trainee 2:Five years of experience* as described above. Human Resources Specialist Trainee 1:Four years of experience* as described above. *Substitutions: An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.**Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S. Secretary of Education. If your degree was awarded by an educational institution outside the United States or its territories, you must provide independent verification of equivalency. This information can be found at Candidates are responsible for the evaluation fee.It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at (copy and paste in browser) to register today, in three easy steps.NY HELPS Non-Competitive Minimum Transition Qualifications: An employee of New York State with one year of permanent, competitive, or 55-b/55-c service in a clerical/keyboarding/secretarial title, or administrative paraprofessional title allocated to a G-8 or higher. A comprehensive list of qualifying titles is available at: Only the titles listed are qualifying.Competitive Minimum Qualifications: A review of your state history is needed, if you meet any of the below Permanent Competitive qualifications. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information via email, a representative from our office will contact you via phone.55 B/C Qualifications: This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.Reassignment Qualifications: (DOL EMPLOYEES ONLY)Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Human Resources Specialist 1/Human Resources Specialist Trainee 1/2; if you have less than one year, you must be reachable on the current eligible list for this location, if one exists.52.6 Transfer Qualifications: Current New York State employee with one year or more permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 16 or higher and deemed Administrative by the Department of Civil Service may be eligible for transfer under section 52.6 of the Civil Service Law70.1 Transfer Qualifications: Current New York State employee with one year or more permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 11 or higher may be eligible for transfer under section 70.1 of the Civil Service Law.70.4 Transfer Qualifications: One year of permanent or contingent-permanent service as a Grade 11 or higher AND (2) experience as described above with a passing score on the Professional Career Opportunities (PCO) or the Public Administration Traineeship Transition (PATT) exam, may be considered for a 70.4 transfer to a Human Resources Specialist Trainee 1. Note: Candidates must not have failed the most recent examination for this title. Appointments are made at the Trainee 1 level.Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at .Preferred Qualifications:
• Ability to initiate and maintain relationships across a diverse set of stakeholders
• Problem-solving abilities with a proactive approach
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively in a team environment
• Ability to work efficiently in a time-driven environment

Additional comments regarding the vacancy. Additional Comments The mission of the NYS Department of Labor (DOL) is to protect workers, assist the unemployed and connect job seekers to jobs. Human Resources works in a team setting Our collaborative work environment supports staff growth and development. Successful candidates will possess the ability to work independently, and with others; handle multiple and shifting priorities; and have strong critical thinking and problem-solving skills. We are here to help you succeed Employment at the Department of Labor is contingent upon the maintenance of a valid work authorization and necessary documentation to work legally in the United States.Candidates with no previous state service will begin at the starting rate of the salary range listed above.If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): , is available according to the following schedule: o After 3 months, may be approved for 1 day per week o After 6 months, may be approved for 2 days per week (40%) Please note: Due to operational requirements and funding considerations of various divisions/positions, there could be occasions in the future where unit assignments may change. Should this occur, it will not impact your title, salary or location. We offer a comprehensive benefits package, including:
• 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year
• Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage).
• Choice of several affordable and competitive health insurance plans
• Dental and vision insurance plans at no additional cost
• Membership in the NYS Employee's Retirement System
• NYS Deferred Compensation Investment Plan
• Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees)
• Eligibility to apply for tuition reimbursement for qualifying employees and courses
• Paid Parental LeaveOur mission is to provide outstanding services to our customers—the workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New York's businesses. We empower and protect New York's workers. To learn more about our mission and the exciting work of the DOL, please visit: is committed to fostering employee engagement and work-life balance. We offer telecommuting and alternative work schedules to eligible employees. Eligible employees may be approved to telecommute, if operationally feasible, up to 2 days per regular work-week, and not to exceed 4 days per two-week pay period. Telecommuting can be discussed at the time of interview. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.

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