Executive Assistant

1 day ago

Birmingham, Alabama, United States SIP Oasis Full time

Executive Assistant to the President/CEO

Location: Birmingham, AL (Onsite)

Company: SIP Oasis

Overview

SIP Oasis is a leading Managed IT and Cybersecurity firm that helps professional service firms stay secure and compliant. We're looking for a highly organized, detail-oriented Executive Assistant to support our President/CEO. The right person will thrive in a fast-paced environment, anticipate needs before they arise, and ensure that no task, deadline, or follow-up slips through the cracks.

Key Responsibilities

  • Manage and organize the CEO's calendar, appointments, and travel logistics.
  • Prepare materials for meetings, presentations, and sales calls—ensuring all paperwork, proposals, and follow-ups are complete and accurate.
  • Track action items and deadlines from meetings, following up with internal team members and clients as needed.
  • Handle administrative tasks such as document formatting, CRM data entry, contract preparation, and electronic filing.
  • Support client acquisition efforts by coordinating introductory calls, maintaining prospect information, and ensuring timely responses.
  • Serve as a communication bridge between the CEO and internal staff to maintain momentum on key priorities.
  • Uphold confidentiality, professionalism, and a proactive approach to anticipating needs.

Qualifications

  • 3+ years of experience supporting senior executives or high-performing sales leaders (required).
  • Exceptional attention to detail and accuracy—someone who double-checks his/her work and notices what others miss.
  • Strong organizational and time-management skills with the ability to prioritize and juggle multiple projects.
  • Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) and CRM systems.
  • Excellent written and verbal communication skills.
  • Experience in a fast-paced, service-oriented environment—preferably in IT, professional services, or sales support.

Benefits

  • Health, dental, and vision insurance
  • 401(k) plan with company match
  • Major holidays and PTO
  • Competitive salary
  • Professional development and education opportunities

Ideal Candidate

This role is perfect for someone who loves structure, thrives on precision, and takes pride in being the steady right hand to a fast-moving executive. If you find satisfaction in keeping things running smoothly behind the scenes and making sure nothing is overlooked, you'll fit right in. As a company, we value a thirst for knowledge and excellence among our employees, and we have a company-wide "no drama tolerated" policy. The Executive Assistant will exemplify these traits.

Job Type: Full-time

Pay: $50, $60,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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