Administrative Assistant

2 weeks ago

Statesboro, Georgia, United States ABA Pathways, LLC Full time
:

JOB DUTIES:

  • Provide secretarial and administrative support to management and other staff
  • Complete the schedule for all clients, including ABA line therapy, ABA supervision, and ABA family guidance
  • Create and maintain staff schedules, including but not limited to checking schedules for accuracy
  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staff members
  • Communicate with client's families sensitive matters such as session cancellations, client-related incidents, client illness, and other relevant issues
  • Assist families and staff with appointments, including helping collect guardian signatures
  • Greet patients/suppliers/visitors to the organization in a professional and friendly manner
  • Sort incoming mail, faxes, and courier deliveries for distribution
  • Prepare and send outgoing faxes, mail, and courier parcels
  • Conduct basic cleaning duties, including but not limited to disinfecting and organizing, vacuuming, wiping down commonly used surfaces, and take care of emergency cleaning situations
  • Receive, store, and organize the office supplies ensuring that basic supplies are always available
  • Organize clinic storage cabinets and rooms
  • Coordinate the maintenance of office equipment and furniture
  • Scan, upload, and file confidential client and staff documents while maintaining their privacy
  • Be an exemplary role model for Pathways policies, procedures, and values
  • Maintain appropriate and professional boundaries with client families in the center and on social media to avoid dual relationships or other unethical situations.
  • Other intentional duties as assigned

Requirements:

SCHEDULE:

  • Monday through Friday from 7:00-3:30 PM
  • Full time position

REQUIRED QUALITIES AND SKILLS OF CANDIDATE:

  • Organized
  • Attention to detail
  • Efficient
  • Self-motivated and independent
  • Good communication
  • Able to problem solve
  • Knowledge of Google Workspace

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