Current jobs related to Senior Executive Assistant - Pasadena, California - City of Pasadena

  • Executive Assistant to the VP of Operations

    1 week ago

    Pasadena, California, United States EllieMD Full time

    Pay: $75, $90,000.00 per yearJob Type:Full-timeLocation:Pasadena, Los Angeles, CA (In person)Status:Full-TimeReports to:VP of OperationsCompensation:Competitive base + performance-based bonus, commensurate with experienceStart Date:ASAPConfidentiality Agreement:RequiredWHO WE NEEDWe're looking for a rare hybrid of operations engineer, creative systems...

  • Executive Assistant to the CEO

    1 week ago

    South Pasadena, California, United States Intellectyx Full time

    Job SummaryWe are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company's strategic initiatives and ensuring smooth daily operations. This energetic role requires a proactive professional who excels in managing complex schedules, coordinating projects, and providing exceptional administrative support. The ideal...

  • Senior Property Manager

    1 week ago

    Pasadena, California, United States Highland Pacific Property Management Company Full time

    Company DescriptionHighland Pacific Property Management Company (HPPM) is a leading property and construction management firm specializing in enhancing asset value through proactive management and strategic renovations. Based in Southern California, HPPM applies investment sales expertise, capital market knowledge, and construction management to optimize...

  • Recreation Assistant

    2 hours ago

    Pasadena, California, United States Pasadena Villa Senior Living Full time

    Are you looking for your new career? We are now hiring aRecreation Assistant (Interim)to be the newest member of our awesome teamSalary Range: $18.04-$20.00 per hour.We believe in cultivating a family culture and thrives on person-centered care, while building a positive culture focused on a shared vision, trust, communication and collaboration. Our mission...

  • Senior Staff Counsel,

    1 week ago

    Pasadena, California, United States LACERA Full time

    JOBTHIS IS NOT A CIVIL SERVICE EXAMINATIONThis announcement is for a Call for Resumes for the position of Senior Staff Counsel, LACERA - (Transactions and Investments) The Call for Resumes can be officially suspended at any time. Annual Salary: $16, $24,250.16 Monthly.BENEFITS: LACERA offers a comprehensive benefits package including a cafeteria benefit plan...

  • Multiple Senior HVAC Project Managers

    19 hours ago

    Pasadena, California, United States Kforce Inc Full time

    ResponsibilitiesKforce has a client in Los Angeles, CA that is seeking multiple openings for a Project Manager & Senior Project Manager. Hours are Monday-Friday, 6:00 AM-7:00 PM. This position will travel to offices and job sites as needed. Summary: We are seeking experienced Project Managers and Senior Project Managers to lead HVAC, plumbing, and...

  • Assurance Senior Manager

    2 weeks ago

    Pasadena, California, United States Moss Adams Full time

    At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care—about you, about our clients, and about our communities. Here, you'll work towards our mission of empowering others to embrace opportunity, growing as a leader along the way. Our firm's size, middle-market clients, customized career paths, and...

  • Senior Sales Associate

    2 weeks ago

    Pasadena, California, United States Bob's Discount Furniture Full time

    Job TitleSenior Retail Guest Experience SpecialistJob OverviewAs aSenior Retail Guest Experience Specialistat Bob's Discount Furniture, you'll serve as a trusted guide, helping customers navigate their shopping journey with honesty, enthusiasm, and expert product knowledge. In this advanced sales role, you'll lead by example on the showroom floor—driving...

  • Activity Assistant

    2 weeks ago

    Pasadena, California, United States The Courtyards at Pasadena Full time $10 - $12

    Position SummaryThe Activity Assistant brings joy and fulfillment to active seniors through creativity and engagement. A critical role in a vibrant senior environment, our Activity Aide gets to organize activities that enhance cognitive, social, and physical needs. If you enjoy bringing delight to our senior community, we invite you to apply today We can't...

  • Project Executive

    4 days ago

    Pasadena, California, United States ACCO Engineered Systems Full time

    DescriptionGeneral Job Description: Reporting directly to the Sales Manager, this position is responsible for business development. This includes targeting and developing new revenue opportunities, cultivating new client relationships, and building a prospect pipeline with a specific group of Project Managers to drive new business growth. Success will be...

Senior Executive Assistant

2 weeks ago

Pasadena, California, United States City of Pasadena Full time

Please note: Applications will only be accepted beginning Thursday, October 30, 2025 through Thursday, November 13, 2025.

The Pasadena Water and Power, General Manager's Division is currently seeking a highly responsible Senior Executive Assistant with a proven track record of excellence to support the utilities General Manager. This role will manage and maintain the General Manager's busy and complex calendar; keep them well-informed on assignments, projects and important matters; respond to inquiries and complaints; and represent the General Manager and public utility in a diplomatic and professional manner. Additionally, the Senior Executive Assistant is responsible for ensuring the efficiency and effectiveness of the day-to-day operations of the General Manager's Division in the Water and Power Department.

IDEAL CANDIDATE

The ideal candidate has proven experience providing high-level support to a senior executive, preferably in the public sector. They are proactive, discreet, and skilled in handling complex and sensitive issues with tact and diplomacy. This person thrives in a fast-paced environment, effectively managing multiple priorities while maintaining strong attention to detail and organization. They are adaptable, flexible, and capable of handling a high volume of work without sacrificing quality or professionalism.

Exceptional communication and interpersonal skills are essential, as the candidate will regularly interact with the General Manager and communicate on their behalf. The ideal candidate also possesses strong interpersonal skills and a demonstrated willingness to learn and grow in the role. Just as importantly, they demonstrate a strong commitment to public service and embody the values, integrity, and professionalism expected of a public servant.

The major responsibilities of this position are listed below. For more detailed information, please review the job description.

  • Directly supports the General Manager with highly skilled and complex administrative support functions; maintains the General Manager's busy and complex calendar; coordinates, schedules, arranges, and confirms both internal departmental and external city meetings, appointments, conferences, hearings and community/intergovernmental events; prepares agendas and other correspondence for meetings; ensures that the General Manager arrives on time and is well prepared. Provides day-to-day leadership and works with staff to ensure a high performance, customer service-oriented work environment that supports achieving City's mission, objectives and service standards.
  • Composes and prepares memoranda, correspondence, agenda items, reports, contracts, presentations, spreadsheets, and other documents often of a highly sensitive and confidential nature; proofreads and reviews the work product of typed and other materials for accuracy and completeness; ensures materials, reports and documents for the General Manager's signature are accurate and complete; responds independently to correspondence and email inquiries regarding a variety of department matters.
  • Relieves the General Manager of a variety of administrative details.
  • Acts as liaison in coordinating matters between the General Manager and other City department heads, managers and staff, representatives of outside agencies, and external clients.
  • Oversees and participates in the development, implementation and follow-up of office and other administrative processes and procedures; creates, develops, maintains and updates confidential databases, files, and records; designs, develops and maintains spreadsheets requiring data interpretation and manipulation; monitors and tracks employee evaluations.
  • Prepares and processes requisitions, purchase orders, travel requests and check requests; assist with budgets as needed.
  • Supervises and oversees lower-level administrative staff within the General Manager's Division.

COMPETENCIES

The following list represents the core competencies needed for success in this position.

  • Adaptability - Responding positively to change and modifying behavior as the situation requires.
  • Professional Integrity & Ethics - Displaying honesty, adherence to principles, and personal accountability.
  • Oral Communication - Engaging effectively in dialogue.
  • Customer Focus - Attending to the needs and expectation of customers.
  • Delegating - Sharing responsibility, authority, and accountability.
  • Teamwork - Collaborating with others to achieve shared goals.
  • Political & Organizational Savvy - Working skillfully with politics, procedures, and protocols across organizational levels and boundaries.

Education And Experience

  • Graduation from high school or G.E.D. and college course work in office administration or bookkeeping AND a;
  • Minimum of (7) seven years of progressively responsible office administrative or secretarial experience, at least (2) two of which were at a division manager support level: or an equivalent combination of training and experience.
  • Experience in a public agency is preferred.
  • An associate's degree is highly desirable.

SELECTION PROCESS

The selection process may consist of a training and experience evaluation, written exam, interview panel, and/or department-level interviews.

VACANCY INFORMATION

There is currently (1) one vacancy in the Water and Power Department directly supporting the General Manager. The resulting eligible list may be used to fill this vacancy and similar vacancies in the future.

This position is part of the Pasadena Management Association (PMA) labor group and does serve a one-year probationary period.

Must possess a valid California Class C driver's license and comply with the City's Motor Vehicle Safety Policy during the course of employment.