Accounts Payable Specialist

2 weeks ago

Saint Petersburg, United States MSM Group North America Inc Full time $60,000 - $90,000 per year

Position Summary:

MSM North America is seeking a detail- focused Accounts Payable Specialist to support and administer daily accounts payable activities in a fast-paced, high-compliance environment. This exempt-level position is responsible for coordinating end-to-end invoice processing, preparing financial reconciliations, supporting monthly close activities, and maintaining accurate vendor records.

The Accounts Payable Specialist exercises independent judgment in resolving discrepancies, prioritizing payment activities, evaluating vendor documentation, and ensuring accuracy of financial transactions. This role is essential to maintaining the integrity of MSM's financial operations and supporting efficient cross-functional workflows.

Key Responsibilities:

Accounting Payable Administration

  • Coordinate and manage the full cycle accounts payable process, including invoice receipt, review coding, and entry.
  • Independently research and resolve invoice or vendor discrepancies to ensure timely and accurate payments.
  • Process employee expense reimbursements and corporate credit card transactions in accordance with company standards.
  • Maintain accurate AP records, vendor files, and supporting documentation for audit readiness.

Financial Reconciliation and Reporting

  • Prepare AP aging reports, payment summaries, and variance analysis for leadership review.
  • Support month end closing activities, including accrual preparation and AP reconciliations.
  • Monitor payment schedules, upcoming obligations, and cash flow impacts; Make recommendations for prioritization.

Vendor Coordination and Communication

  • Serve as the primary point of contact for vendor inquiries, payment status updates, and invoice issue resolution.
  • Verify vendor setup documentation, W-9's, and banking information; Maintain the vendor master file with the focus on accuracy and risk mitigation.
  • Coordinate with procurement, program management, and operations to validate purchase orders, receipts, and billing requirements.

Process oversight and continuous improvement

  • Identify inefficiencies in AP workflows and recommend improvements to enhance accuracy, timeliness, and controls.
  • Support the implementation of new tools, automation features, or ERP enhancements (cost point experience preferred).
  • Ensure adherence to internal financial procedures and documentation standards.

Qualifications

  • Bachelor's degree in Accounting, Finance, or related fields required
  • 3-5 years of Accounts Payable or accounting operations experience, preferably in a technical, manufacturing, or project driven environment.
  • Experience working with ERP systems; Delta cost point preferred.
  • Strong analytical and problem-solving skills with demonstrated ability to resolve complex issues independently
  • U.S. Persons Required
Work Environment

This is a full-time position based at MSM's St. Petersburg, FL headquarters. The accounts payable specialist works closely with the finance team and cross functional departments to support efficient, compliant financial operations.

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