Executive Assistant/Office Manager

2 weeks ago

Spring Valley, New York, United States Aurora Roofing & Restoration Full time

About Us

Aurora Roofing & Restoration is a fast-growing, high-end roofing and exterior restoration company serving residential and commercial clients across New Jersey and New York.

We are known for our professionalism, attention to detail, and commitment to excellence.

We are seeking a professional, bilingual (English/Spanish preferred) Administrative Assistant / Office Coordinator to join our team.

This position requires strong organizational skills, professionalism, and prior office experience in the construction or roofing industry.

Responsibilities

  • Manage daily office operations and maintain a clean, organized workspace.
  • Answer and route phone calls and emails promptly and professionally.
  • Schedule estimates, inspections, and crew assignments.
  • Prepare and send proposals, invoices, and contracts under management direction.
  • Communicate with clients, suppliers, and insurance companies as needed.
  • Maintain job files, digital records, and customer databases (CRM).
  • Track project progress, payments, and documentation for insurance and licensing.
  • Support management with administrative tasks, scheduling, and project coordination.
  • Handle confidential company and client information with discretion.

Qualifications

  • Minimum 3–5 years of experience as an administrative assistant, preferably in construction, roofing, or restoration.
  • Excellent verbal and written communication in English; Spanish is a strong plus.
  • Strong computer proficiency — Google Workspace, Excel, Word, and QuickBooks (or similar).
  • Highly organized, dependable, and detail-oriented.
  • Ability to multitask and manage priorities in a fast-paced environment.
  • Professional appearance and demeanor at all times.
  • Strong problem-solving and follow-up skills.
  • Must be legally authorized to work in the U.S.

Why Join Aurora Roofing & Restoration

  • Work with a respected, professional, and growing company.
  • Positive and organized work environment.
  • Opportunities to grow into office management or project coordination roles.
  • Be part of a team that values honesty, excellence, and customer satisfaction.

Job Types: Full-time, Commission

Pay: $53, $64,327.76 per year

Work Location: In person

  • Office Assistant II

    2 weeks ago

    Spring Valley, New York, United States State of Maine Full time $16 - $22

    If you are a current State of Maine employee, you must complete your application through the internal application process (Find Jobs Report). Please apply using your PRISM account. If you are on Seasonal Leave and do not have access to PRISM, contact your local Human Resources representative for application information. Department of Health and Human...

  • Office Assistant

    1 day ago

    Valley Stream, New York, United States ServiceMaster by GBS Full time

    About UsServiceMaster by GBS is a trusted leader in restoration and cleaning services, helping homes and businesses recover from water, fire, and mold damage. We pride ourselves on professionalism, quality, and compassion in every job.We're looking for an Office Assistant & Marketing Coordinator to be the backbone of our office — someone who ensures jobs...

  • Section Manager

    1 day ago

    Spring Valley, New York, United States Orange and Rockland Utilities, Inc. Full time

    OverviewThe Section Manager of O&R Support Operations will manage and direct all levels of support for Oracle CC&B, OUA/EDAP, FORDE, NUCON, RAIS and any associated systems within the responsibility of O&R Customer Service. Additionally, will support regulatory activities, manage stakeholder and third-party relationships while coordinate with key technology...

  • Administrative, Assistant manager, Audiology Central Office- Nassau County

    2 days ago

    Valley Stream, New York, United States Brooklyn Hearing Associates Full time

    Job DescriptionCENTRAL OFFICE MANAGER ASSISTANT - AUDIOLOGY/MEDICAL OFFICES- IMMEDIATEBusy Audiology Practice with offices on Long Island and Queens and Brooklyn. We are in search of ambitious, long-term candidates to fill Full-time positions working in our central office in Valley Stream. Must have car and be ok with occasion travel to ancillary offices. An...

  • Store Manager I

    1 week ago

    Spring Valley, New York, United States TD Full time $68,640 - $102,960

    Work Location:Rockland, Maine, United States of AmericaHours:40Pay Details:$68,640 - $102,960 USDTD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow...

  • Project Manager

    7 days ago

    Spring Valley, New York, United States Culinary Depot Full time

    Culinary Depot is looking for a hands-on, experienced Project Manager to lead commercial kitchen installation projects from start to finish. You'll take full ownership — from contract signing through completion — ensuring every phase runs smoothly, on time, and on budget. We're looking for someone who's not just organized and driven, but also a creative...

  • Project Manager

    1 week ago

    Spring Valley, New York, United States Culinary Depot Full time

    Culinary Depot is looking for a hands-on, experienced Project Manager to lead commercial kitchen installation projects from start to finish. You'll take full ownership — from contract signing through completion — ensuring every phase runs smoothly, on time, and on budget. We're looking for someone who's not just organized and driven, but also a creative...

  • Compliance Officer

    2 weeks ago

    Spring Valley, New York, United States SM Staffing Full time

    Tasks-Policy updatesAudits (internal and external)Handle complaints Manage contractsProtect the company from liabilitiesCommunicate with legal teamQualifications-Experince with all the tasks listed above5 years compliance expirience minimumDetail oriented OrganizedGood communication skillsResponsive

  • Day Hab Program Activity Assistant

    3 days ago

    Spring Valley, New York, United States Vinfen Full time

    OverviewThe Day Hab Program Activity Assistant (Instructor) aids in the implementation of clinical and individual programs. Assists in the daily implementation of DHSP, daily schedule of activities, and recommended plans. Provides support to persons served in day habilitation setting. Assists in case management responsibilities.Responsibilities•...

  • Specialist - O&R Customer Assistance

    1 week ago

    Spring Valley, New York, United States Orange & Rockland Utilities Full time

    OverviewWith limited guidance from the Project Specialist in, Customer Assistance, the Specialist will support the Project Specialist and the ORU Clean Energy Market Operations group in billing oversight related to Community Distributed Generation (CDG), Value of Distributed Energy Resources (VDER), and NJ Community Solar Energy Program (CSEP). The...