Property Management Administrative Assistant

5 days ago

Cleveland, Ohio, United States The Holton Wise Property Group Full time
Company Description

The Holton-Wise Property Group is a full service residential and commercial real estate brokerage. We help local homeowners buy and sell their properties as well as operate one of the largest scattered site rental property portfolio's on the west side of Cleveland.

Job Description

Job summary

To provide prompt and efficient executive level administrative support for Property Management department. This position will be part of team that is responsible for the day to day operations of one of the largest scattered site rental property portfolio's on the west side of Cleveland.

Summary of essential job functions

This individual is responsible for administrative support for the functions of the Property Management Department and the Company overall.

Set up and maintain accurate files and records that may be easily accessed by all.  This would include but not be limited to the following:

Maintain correspondence files. 

Setup and establish lease files and brokerage agreement files

Handle correspondence, telephone contacts, and incoming mail, including confidential materials, in a professional and expedient manner.  Administer e-mails, send and forward to appropriate people. 

Type and/or compose letters, meeting agendas, meeting minutes, purchase orders, contracts, memos, variances, narratives, vendor contracts, brokerage agreements, Letters of Intent and construction contracts as directed.

Photocopying, faxing, scanning and file administration as needed.

Assist the Property Management department with investor reports, projects and presentation.  Organize, research, and gather required data as necessary. Provide assistance in preparing materials, compiling statistical information, and other special projects as required.

Must be proficient in Outlook, MS Word and Excel, and other similar computer  programs. Use of various software packages and visual aids to produce accurate documents, presentation materials, charts and graphics (type, proof, organize, design, create fonts, layout, etc.) within established deadlines.

Assemble and distribute all lease documents received.  Scan all lease documents into our network and prepare maintain the tenant lease file.  Accuracy and timeliness is extremely important to this process.

Greet visitors, screen incoming calls, schedule appointments, maintain calendar and play an active role in organizing and prioritizing its activities.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Qualifications
  • Previous office experience preferred
  • Experience with Microsoft Office programs (Outlook, Word, Excel, Access, Power Point)
  • Strong work ethic, positive attitude, and good judgement
  • Desire to work as part of a team with a strong focus on client needs
  • Excellent communication and listening abilities
  • Organizational skills; ability to manage projects effectively and on-time
  • Ability to exercise discretion and maintain confidentiality
  • Analytical and detail-oriented
  • Ability to handle multiple tasks/assignments
  • Punctual attendance
Additional Information
  • Schedule will fluctuate Monday through Friday from 9am through 7pm. 
  • Pay is $12/hr depending on experience.

All your information will be kept confidential according to EEO guidelines.

Like us on Facebook & Follow us on Instagram @HoltonWise

  • Assistant Property Manager

    1 week ago

    Cleveland, Ohio, United States Cleveland Property Management Group, LLC Full time

    About usCleveland Property Management is Northeast Ohio's most experienced and highest-rated residential property manager. We take pride in creating a great experience for both our homeowners and our residents, and we work in a fun, supportive, team-focused environment.Job OverviewWe're looking for a motivated, detail-oriented person who enjoys helping...

  • Assistant Property Manager

    2 weeks ago

    Cleveland, Ohio, United States North York Capital Full time

    Job OverviewWe are seeking an Assistant Property Manager to join our team. The ideal candidate will assist in the day-to-day operations of the property, including leasing, maintenance, and administrative tasks.DutiesSupport the Property Manager in all aspects of property management Assist in leasing activities, including showing units to potential tenants...

  • Assistant Community Manager-Boulevard and Neal Terrace

    2 weeks ago

    Cleveland, Ohio, United States Arnold Grounds Property Management Full time

    Arnold Grounds Apartment Management is currently seeking an Assistant Community manager for multifamily community located in Cleveland, OH Responsible for performing all activities related to apartment rentals, resident move-ins, and lease renewals including completion of all required administrative paperwork. You will perform tasks related to the overall...

  • Assistant Property Manager, Multi-Family

    1 day ago

    Cleveland, Ohio, United States CHN Housing Partners Full time

    CHN HOUSING PARTNERSAssistant Property Manager, Multi-Family – Chevybrook & Maple ParkWe are a growing non-profit organization based in Cleveland, Ohio that offers its employees a comprehensive benefits package, opportunities to grow within the organization, and the ability to improve the communities we serve.CHN Housing Partners: CHN is a highly seasoned,...

  • Property Management and Leasing

    1 week ago

    Cleveland, Ohio, United States Birgo Full time

    *For Future Opportunities*Job SummaryAt Birgo Realty, we're dedicated to improving lives through real estate. Our operations team manages multifamily properties, provides quality living spaces, and fosters stronger communities. By submitting your resume, you'll express interest in future property management and leasing positions. We always seek talented...

  • Property Manager

    5 days ago

    Cleveland, Ohio, United States Pessy Capital Company Full time

    OverviewWe are seeking a dedicated and experienced Property Manager to oversee the daily operations of our residential and commercial properties. The ideal candidate will demonstrate strong leadership skills, a deep understanding of property management principles, and a commitment to providing exceptional customer service. This role requires effective...

  • Property Manager

    2 weeks ago

    Cleveland, Ohio, United States Astatepm Full time

    Location: 2825 E 130th St, Cleveland, OH 44120Salary: $3000 per monthWork Hours: 9 hours per dayBenefits: Free stay/accommodationJob Description and Responsibilities:Oversight of all aspects of property management, including leasing, customer service, and maintenance.Cultivation and maintenance of positive tenant relationships to ensure their needs are...

  • Luxury Property Manager

    1 week ago

    Cleveland, Ohio, United States Village Green Full time

    Company Description VILLAGE GREEN Founded in 1919, Village Green is a diverse, people-first organization that has contributed to its multi-year Great Places to Work, Top Workplaces, and Best Workplaces in Multifamily designations, to name a few.  We believe the accomplishments of any company are those of its people. As a result, all our associates...

  • Senior Property Accountant

    2 weeks ago

    Cleveland, Ohio, United States NorthPoint Search Group Full time $85,000 - $110,000 per year

    Senior Property Accountant (Hybrid)Who: An experienced accounting professional with at least 3 years of property accounting expertise.What: Manage financial reporting, reconciliations, accruals, year-end close, and lease-related accounting for a diverse property portfolio.When: Immediate need for a full-time, permanent hire.Where: Hybrid role with...

  • Founding Branch Manager

    2 days ago

    Cleveland, Ohio, United States Premiere Property Services Full time

    Branch Manager Job DescriptionPosition: Founding Branch Manager – Cleveland MarketLocation: Cleveland, OH (or surrounding suburbs)About the Job: Are you a regional or executive in the multifamily world who's ready to bet onyourself? Or maybe you've built a strong book of multifamily business in paint, flooring, orconstruction – and now you're looking...