04838 - Assist Div Admin ASD

18 hours ago

Richmond, California, United States VDOT Careers Site Full time
Plan, organize, lead and manage ASD procurement functions statewide. Serve as liaison to ensure the necessary support for all business and program functional areas are provided to other VDOT divisions and districts. Provide strategic direction, performance standards, training and reporting capabilities to internal and external users. Maintain quality assurance and quality control program for ASD procurement.

How you will contribute:

Develop Policies and Procedures: Ensure proper procurement policies, procedures and controls are in place and measure effectiveness of policies and procedures in meeting business goals and customer needs. Identify and implement improvement strategies to increase efficiency and effectiveness in procurement operations.Performance Goals and Service Levels: Lead teams to meet established performance goals and provide excellent customer service. Develop, implement and monitor performance results for competitive bids, competitive negotiations, and sole source procurements. Support teams through timely review of and guidance on procurement documents.Programmatic Oversight: Oversees and directs the administration of assigned program area within established guidelines, laws, policies, and procedures. Statewide oversight for all procurement and contracting services to VDOT's districts and divisions. Develop and establish policies and operating procedures, long range goals and objectives for VDOT's procurement and contracting program. Advise and instruct Procurement Managers on procurement issues. Provide leadership on development of complex contracts that may involve multiple divisions within VDOT. Consult with the Office of the Attorney General and collaborate to provide advice and guidance on protests, contractual disputes, and resolution.Quality Assurance and Contractor Compliance: - Oversee procurement compliance reviews and quality assurance and quality control functions ensuring the effective delivery of procurement and contract administration activities. Oversee processing of consultant contracts ensuring compliance with VDOT policies and federal and state regulations and guidelines. Provide expertise and training to VDOT staff regarding best practices for the use of assigned contracts. Oversee research and reporting on contract compliance, audit results and develops corrective action plans and reports for stakeholders.SWAM and VDOT Compliance: Advises and instructs procurement managers on procurement issues; insuring that SWaM procurement goals are met; assisting in the implementation of marketing programs to encourage SWaM participation; reviewing audits from Assurance and Compliance Office (ACO), Auditor of Public Accounts (APA), and Virginia Department of General Services (DGS); preparing responses and ensuring all procurement related audit findings are corrected and systems and processes are intact to maintain compliance.What will make you successful:

Ability to develop and apply innovative solutions to complex business problems.Ability to develop and monitor strategic plans and forecasts, analyze data and develop reports.Ability to develop, interpret and apply or make changes to policies and procedures.Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.Ability to interpret laws, regulations, policies and procedures.Conduct analyses to identify problems, influence quality decisions, identify innovative solutions, prioritize and implement recommendations.Considerable knowledge of procurement of goods, services, and facility construction.Demonstrated abilities to plan, organize and coordinate the work of supervisory, professional and technical personnel, manage programs and projects, and lead a results-driven team.Extensive knowledge of the principles and practices of governmental purchasing.General management principles and practices to include human resource management.Knowledge of contract management policies and procedures.Skill in the use of computers and web-based applications.Strategic planning and customer satisfaction through continuous improvement initiatives.Work history that is customer focused. Excellent oral and written communication skills required and ability to effectively deliver presentations and conduct meetingsMinimum Qualifications:

Ability to communicate effectively orally and in writing with customers and make presentations and conduct meetings.Ability to develop and monitor strategic plans and forecasts, analyze data and develop reports.Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.Ability to interpret laws, regulations, and develop and implement policies, and procedures.Ability to obtain Virginia Contracting Officer (VCO) certification.Experience applying administrative, managerial, supervisory principles and practices.Knowledge of contract management policies and procedures.Proficient in MS Excel and experience using other MS Office applications.Progressively responsible experience and extensive knowledge in governmental procurement.Skill in the use of computers and web-based applications.Additional Considerations:

A combination of training, experience, or education in Business Administration, Public Administration or related field desired.Experience in procurement training and compliance, and operational and strategic planning with statewide purview or within a large organization.Possession of Certified Public Procurement Officer (CPPO), Certified Public Procurement Buyer (CPPB) or Certified Purchasing Manager (CPM).Possession of Virginia Contracting Officer (VCO) certification.Progressive experience as a buyer and manager in a large, complex procurement office.Click below to learn more about the Competency Model associated with this Position:

Competency Model

Physical Requirements

Physical Requirements

VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.

VDOT Code of Ethics

Standards of Conduct

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