Executive Assistant

4 days ago

West Chester, Pennsylvania, United States Rekall Industries US Full time $40,000 - $60,000 per year

Part-Time Executive Assistant

Location: Greater Philadelphia Area

Hours: 20–25 per week

About Rekall Industries

Rekall Industries is a U.S.- and Australia-based innovation and sustainability company building real-world solutions across recycling, advanced manufacturing, food printing, digital platforms, and community-focused initiatives.

Our divisions — ReUse, ReVive, ReFabricate, ReDine, and ReCode — tackle some of the biggest challenges facing businesses and communities today, from waste reduction and circular economy solutions to next-generation manufacturing and digital innovation.

As we expand operations in Greater Philadelphia, we're hiring a Part-Time Executive Assistant to support the Managing Director across both personal and professional priorities — helping keep fast-moving projects on track and ensuring daily momentum.

About the Role

This position blends personal support (calendars, travel, communications) with business operations support (projects, client coordination, proposals). You'll act as a trusted partner, ensuring priorities run smoothly while contributing to broader business initiatives.

It's a strong fit for someone organised, proactive, and adaptable who enjoys working in a dynamic, entrepreneurial environment.

Key Responsibilities

Personal & Administrative Support


• Manage scheduling, calendar coordination, and appointments


• Coordinate travel planning and personal logistics


• Handle communications (emails, calls, messages) with discretion


• Streamline daily tasks and keep priorities aligned

Business & Operational Support


• Prepare documents, presentations, and proposals


• Support client meetings, follow-ups, and coordination


• Track projects, deadlines, and deliverables


• Organise files, digital assets, and information systems


• Provide research, reporting, and operational support

Qualifications


• Prior experience as an Executive Assistant, Personal Assistant, or in a similar role


• Strong organisational skills with the ability to prioritise and adapt quickly


• Excellent written and verbal communication skills


• Proficiency with Microsoft Office, Outlook, Teams; familiarity with Notion/CRMs a plus


• Professional, discreet, and trustworthy with sensitive information


• A self-starter able to work independently while staying aligned with leadership

Growth Opportunity

This role begins as part-time support (20–25 hours per week) but has the potential to grow into a fulltime role as Rekall expands U.S. operations. The right candidate will play a meaningful part in scaling an innovative company shaping the future of sustainability and manufacturing.

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