Facilities Coordinator

2 weeks ago

Amsterdam, New York, United States St. Mary's Healthcare Full time

Job Requisition: REQ4093

Employment Type: Full-Time

Shift: Days

Hours Per Week: 40 hours

Hiring Range: $ $25.07

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilites:

  • Presents a professional, welcoming first contact to all clients, vendors, staff, etc. – by phone, in person, and email.
  • Keeps office equipment maintained
  • General Office Support Functions:
  • Provides general administrative support for meetings , conferences and speeches support: including arranging, follow up calls, maintaining office space schedules, securing food and supplies, copying + faxing , preparing agendas . Prepares meeting minutes & follow-up on action items
  • Assists leaders in preparing committee reports, including maintaining or obtaining data needed by the various committees
  • Tracks and helps manage calendars, and other duties as assigned
  • Orders and manages supplies/tools and maintenance of storage areas
  • Makes staff travel arrangements and expense tracking, program and stipend supplies, etc.
  • Manages, tracks and files vendor information, insurance documentation, PO's and invoices.
  • Organizes and coordinates projects, conferences and other events
  • Identifies and implements systems to streamline and gain efficiencies in work processes
  • Participates in multidisciplinary meetings, committees, and projects addressing issues related to educational initiatives, conflict resolution, cost containment issues, implementation of new services/systems, and performance measures
  • Establishes and maintains various filing and records management systems
  • Reviews, proofreads, and edits documents prepared for the administrator's or executive's signature and as otherwise requested

Additional Responsibilities:

This position may serve in multiple additional roles. Other duties as assigned

Minimum Qualifications Licensure / Certification / Registration:

Education, Training & Experience:

  • Associates degree and/or Graduate of a trade school preferred . Two years of administrative or facility experience required. Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook. Must be able to speak, read, write and follow instructions in English.

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