Program Administrative Assistant

6 days ago

Albuquerque, New Mexico, United States Albuquerque Health Care for the Homeless Full time $45,000 - $55,000 per year

Since 1985, Albuquerque Health Care for the Homeless has dedicated its mission exclusively to providing services to people experiencing homelessness.  AHCH provides a distinctive continuum of integrated care through outreach and site-based services to address the health-related causes and consequences of homelessness.  Our vision is to live in a world that is just and without homelessness.  We believe that homelessness is an issue that can be solved through access to quality health care, adequate and affordable housing, and a living wage

The Program Administrative Assistant provides and coordinates administrative assistance with a focus on our housing programs but will also assist on a variety of special projects of the Behavioral Health and Social Services Programs. This includes providing administrative support to the Behavioral Health Director and the Social Services Program Manager, and direct administrative support to the Chief Program Officer. This position has high contact with staff and community members, and they also provide a high level of customer service to AHCH clients.

Duties and Responsibilities:

  • Provides administrative support on special projects.
  • Gathers data for grant/funder/organizational records and reporting
  • Responsible for data entry into HMIS for all Permanent Supportive Housing programs.
  • Supports housing assessment process (VI-SPDAT), enters data into Coordinated Entry System, scans records and prepares weekly reports for tracking.
  • Maintains all housing voucher data for Permanent Supportive Housing programs.
  • Manages motel vouchers for the programs (Linkages and Family Motel Vouchers), including initiating vouchers, and data tracking and reporting.
  • Maintains, orders, distributes supplies, including inventory management and credit card receipt tracking for the programs (Housing, Resource Center, Behavioral Health, Comprehensive Community Support Services, and Harm Reduction).
  • Conducts data entry for program records and reporting.
  • Supports Chief Program Officer, Behavioral Health, and Social Services leadership as needed.
  • Other duties as assigned.

Minimum Qualifications:

  • Two years' experience in administrative support.
  • Current New Mexico driver's license.
  • Keen attention to detail, with an ability to spot errors and inconsistencies.
  • Strong analytical and organizational skills.
  • Ability to thrive in a complex, non-profit healthcare setting.
  • Excellent communication skills, both written and verbal.
  • Strong customer service skills.
  • Robust knowledge of Office Suite.
  • Ability to maintain confidentiality.
  • High School diploma or equivalent.

Preferred Qualifications:

  • Previous experience working in nonprofit or healthcare setting.
  • Two years' experience working within a social service setting.
  • Previous experience working in a complex, multi-department organization.

All benefits begin the month after hire:

  • Low cost medical, vision, and dental insurance with health club membership
  • Life insurance and Accidental Death and Dismemberment fully paid for by organization
  • Long Term Disability fully paid for by organization
  • Paid Time Off - 24 days in first year of employment
  • Catastrophic Sick Time accrual
  • 7 Paid holidays
  • Health Care and Dependent Care Flexible Spending Accounts
  • 401k with employer match
  • Student loan forgiveness eligible 

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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