Bilingual Office Coordinator

3 weeks ago

Dallas, Texas, United States Lumin Education Full time

Job Title: Bilingual Office Coordinator

Reports To: Director

School/Program: Lumin Education

Primary Work Site: Lumin Bachman Lake Community School

Hours/Status: Full-Time, Exempt, 250-day year (year around)

The Office Coordinator duties include oversight of data entry, primary contact with databases support desks, general staff support including purchasing, payment requests, petty cash, all travel arrangements, renewals, certifications, etc., liaison for BLT, and Lumin facilities. This is a management team position.

Responsibilities and Duties:

·Oversight of data entry, including ChidPlus, Galileo, ASQ Online, Kindly Hub and ParentPowered.

· Ensure all data is correct and current;

· Enter all client information into ChildPlus including application, enrollments, waiting list, and status changes;

· Enter relevant data into Galileo, ASQ Online, Kindly Hub and ParentPowered;

· Provide timely data reports from above mentioned programs to Program Director

· Liaison with Ben E. Keith and copier support

· Develop monthly calendar, arrange off site training, manage supply orders, postage and mailing, and act as facilities liaison for staff;

· Complete all payment requests following standard procedure;

· Ordering and purchasing for staff;

· Liaison with Accounting and Finance Department;

· Reconcile credit card statements and enter and track in-kind information;

· Maintain confidentiality of all program data and information shared in meetings with Program Director and management team;

· Assist with special projects including Program Information Report (PIR), EHS monitoring visit prep, and community assessment.

· Coordinate with other Lumin Education campus staff;

· Take and electronically file staff meeting minutes.

· Participate in coordinating events for staff.

· And other duties as assigned.

Supervisory Responsibilities:

None

Education/Certification:

· High School diploma, minimum;

Knowledge/Skills/Abilities:

· Bilingual, required;

· Excellent attention to detail and documentation;

· Excellent time management skills;

· Strong positive communication skills (both oral and written) to interact with a variety of people, both internal and external;

· Understanding and/or willingness to learn the Montessori Philosophy;

· Demonstrated knowledge of computer applications including: MS Outlook, MS Word, Internet skills;

· Ability to participate in confidential discussions and protect confidential information;

· Strong interpersonal skills and ability to work in a collaborative environment.

Experience:

· Three to five years in an administrative position.

Job Type: Full-time

Pay: $45, $50,000.00 per year

Benefits:

  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Vision insurance

Experience:

  • office coordination: 3 years (Required)

Language:

  • English and Spanish (Required)

Ability to Commute:

  • Dallas, TX Required)

Work Location: In person

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