Executive Assistant

3 weeks ago

Ocala, Florida, United States Optimum RV Full time

About Us:

Optimum RV is seeking a highly organized, proactive, and professional Executive Assistant to support senior leadership. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, growth-oriented environment. The ideal candidate is detail-driven, anticipates needs, and serves as a trusted partner to executive leadership.

·       Provide high-level administrative support to executive leadership, including calendar management, travel coordination, and meeting preparation

·       Act as a gatekeeper and liaison between executives, internal teams, and external partners

·       Prepare, proofread, and manage correspondence, presentations, reports, and confidential documents

·       Coordinate executive meetings, board meetings, and special projects, including agendas, materials, and follow-up actions

·       Track deadlines, action items, and priorities to ensure timely execution

·       Handle sensitive and confidential information with the highest level of discretion

·       Assist with operational, HR, or finance-related administrative tasks as assigned

·       Support company initiatives, events, and executive-level communications

· All other responsibilities as assigned.

Minimum Qualifications:

· years of experience as an Executive Assistant or Senior Administrative Assistant supporting executives

· Exceptional organizational, time-management, and multitasking skills

· Strong written and verbal communication skills

· High level of professionalism, discretion, and emotional intelligence

· Advanced proficiency in Microsoft Office and Google Workspace (Outlook, Excel, Word, PowerPoint, Docs, Sheets)

· Ability to adapt quickly, work independently, and anticipate executive needs

· Experience supporting C-suite leadership preferred

Essential Characteristics:

· Hustle: We are self-motivated, driven and never satisfied.

· Humble: We are trainable, coachable, and confident... not arrogant.

· Reliable: We do what we say we're going to do, when we say we're going to do it... every time.

· Loyalty: We are committed to the success of the company through ups and downs because this is our career

· Team Player: We are stronger as one. We help each other, regardless of department or position.

  • Competitive wages
  • 401K
  • Medical insurance
  • Dental insurance
  • Vision Insurance
  • Company-Paid Life insurance
  • Supplemental Life Insurance
  • Short- & Long-Term Disability
  • Critical Illness, Accident and Hospital Indemnity coverage
  • EAP
  • Wellness Program including Gym Reimbursement
  • Vacation, Personal Time & Holiday pay

Optimum RV LLC complies with all federal, state, and local laws prohibiting employment discrimination of any kind. Optimum RV LLC is an at-will employer and can terminate its employment relationship at any time, with or without cause, and without notice.

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