Events and Business Development Specialist

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Located at the iconic 30 Rockefeller Plaza, our New York Office serves clients in banking and finance, real estate, technology, aviation, and energy and renewables and facilitates cross-border work across Asia, Latin America, and other global markets. Our energetic team of lawyers are widely recognized in their practice areas by Chambers USA (Chambers and Partners), New York Super Lawyers (Thomson Reuters), Benchmark Litigation (2021), and the 2021 edition of The Best Lawyers in America directory published by Woodward/White, Inc. Our New York team holds itself to the highest standards and believes in a culture of hard work, teamwork and inclusivity. We also believe in giving back to the local community, with lawyers serving in leadership roles with many local civic organizations. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.

Salary Range:

The expected salary range for this position is $125,000.00-$22, Please note that the final offer amount may vary based on experience and skillset of the selected candidate.This exempt position provides direct support in the execution of a wide variety of business development efforts and initiatives, including events, pitch books, presentations, proposals, research, content administration, marketing communications and practice group coordination. The Events and Business Development Specialist (Specialist) has primary responsibility for planning and executing events, and managing several initiatives, projects or other business development efforts from strategic identification through tactical execution and implementation. The Specialist reports directly to the Senior Business Development Manager, with a dotted-line relationship reporting to the Chief Marketing Officer, and will primarily support Financial Transactions Department events, as well as, select firmwide events held in the New York office. The Specialist will also be supported by an Events/Business Development Assistant to help ensure seamless coordination and execution across all responsibilities.

Events: 

• Partner with the SBDM on various business development events and sponsorships by working with the firm's Event Specialists on site/venue research and visits, facility/venue arrangements, room set-up, A/V set-up, giveaways, catering, photography, etc. for onsite and offsite events, invitation list creation and updating, invitation design, event material preparation, reminders, and follow-up communications.

• Responsible for assigned events, including the strategy, subject matter, planning, execution and follow-up plan.

• Meet with and manage third party service providers (e.g., catering, facilities, etc.).

• Manage day of event execution, including registration and nametags, handout materials, site management, speakers and presentations.

• Coordinate all professional accreditations (e.g., CLE, CPE, HRCI).

• Work with customer relationship management (CRM) team to ensure system is reflective of event information and contact updates in the firm's CRM system.

• Update firm's CRM system to track post-event follow-up and return on investment.

• Work with SBDM and lawyers on sponsorship opportunities for the firm, including negotiating benefits packages, processing payment, filling tables, and activation of other benefits, as needed.

• Coordinate with website team to post event information to the firm's website.

• Assist on other marketing and business development projects, as required.

Conferences

• Secure internal budget approval and facilitate the review and approval of sponsorship contracts with firm management.

• Manage submission of conference deliverables such as company logos, firm descriptions/overviews, attorney profiles, attorney registration information and any other materials required as part of the sponsorship package.

• Manage all conference-related logistics, including preparing and shipping booth materials (marketing collateral, handouts, giveaway items, firm-branded banners and signage).

• Serve as the primary point of contact with conference organizers to coordinate deliverables and timelines.

• Oversee additional administrative or logistical tasks related to conference participation as needed.

Business Development:

• Assist with the creation, tailoring, and production of pitch books, presentations and proposals and tracking relevant information in the firm's pitch book and proposal databases.

• Accountable for regular updates to practice group overviews, deal and case charts, representative client lists, and other materials. Provide updates on lawyer resumes to the website team for periodic updates.

• Support the collection of experience from attorneys and practice groups for inclusion in the firm's business development databases. Ensure experience submissions meet the firm's style standards.

• Prepare submissions for key directory rankings, awards and league tables.    

• Work with the SBDM and marketing operations colleagues to leverage collected experience by distributing information through multiple communications channels (e.g., website, press releases, social media and directory submissions).

• Prepare and develop internal newsletters, client alerts and other external client communications.

• Proofread various marketing communication pieces.

• Work directly with the SBDM and relevant section chairs to coordinate annual business planning and goal development, formulate the overall strategy, and execute the tactical business development/marketing plans each year.

• Review and update periodic accounting reports, working with the SBDM.

Other Duties

Perform related duties as assigned.

Reporting Relationship

The Events and Business Development Specialist reports directly to the Senior Business Development Manager with a dotted line relationship to the Chief Marketing Officer and the relevant section chairs. 

Subordinate staff: Events/Business Development Assistant

Qualifications

Knowledge/Experience:

3 or more years of work experience in professional services, marketing/business development or corporate communications is preferred. Strong computer proficiency is a must, with particular knowledge of Microsoft Word, Excel and PowerPoint. Experience with middle market corporations and/or private equity sector desired.

Skills:

Excellent communication skills, including listening, writing, proofreading and editing, and superior attention to detail. Strong work ethic and positive client service orientation. Enthusiasm and dedication to the development of a professional services business development career. Ability to learn new software such as InterAction (CRM system), Vuture and a variety of competitive and business intelligence tools is required. Must be able to handle multiple projects in a fast-paced environment with tight deadlines. Must be poised and able to exhibit professional diplomacy amid high stress situations. Strong teamwork skills and ability to take ownership of numerous assigned tasks. Willing to work early mornings, evenings and weekends when needed.

Education: 

Bachelor's degree. Graduate degree a plus.

Physical Demands

Must be able to move around the office up to 15% of the time. Remains stationary at least 85% of the time. When coordinating/attending special events, might be required to move around up to 100% of the time. This position constantly operates computers, printers and other office productivity machines (e.g., copier, etc.)  Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the firm attorneys, vendors, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office environment.  Overtime and occasional travel required.

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