Senior Specialist, Finance Operations

Senior Specialist, Finance Operations - AP

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

The Senior Specialist, Finance Operations - AP will serve as a subject matter expert for Accounts Payable (AP) processes and expense analysis. This role includes improving and developing new processes, troubleshooting issues, training users, and ensuring accuracy in our expense allocations. They will also work with our Finance Systems team and external developers to design and implement changes to our AP systems.

This role requires a comprehensive understanding of AP operations and expense coding, and a technical understanding of AP software and electronic payment templates. It also requires strong analytical, critical thinking, and problem-solving skills, as well as the ability to communicate effectively with all levels of the firm.

Duties and Accountabilities1

Accounts Payable Operations

• Act as a subject matter expert for AP operations, systems, policies, processes, procedures, and concepts, including travel and expense reimbursement processing, vendor invoice processing, payment processing, electronic payment templates and options
• Troubleshoot system and process issues
• Work with users and Finance teams to understand, document, and address changes to firm and statutory requirements
• Support projects by collecting and vetting requirements, preparing specification documents, developing test scripts, conducting and/or reviewing testing, and effectively communicating changes to users
• Organize and conduct training sessions; provide guidance to users
• Prepare and maintain process and training materials
• Support the standardization and centralization of AP processes
• Prepare ad hoc reports

Expense Analysis

• Act as a subject matter expert for expense coding and analysis
• Build management reports to track and analyze key expense data
• Make expense adjustments and reclassifications as needed
• Monitor the Expense Coding shared mailbox and answer user queries
• Work with Finance teams to identify and minimize common errors
• Organize and conduct training sessions; provide guidance to users and budget owners firmwide.
• Prepare and maintain process and training materials
• Support the implementation of new or changes to GL codes

Finance Operations

• Support finance wide initiatives, including but not limited to: employee onboarding, sanctions processes related to payment transactions, and finance policies and processes documentation
• Other ad hoc requests and projects, as requested by management

Skills

• Strong communication skills; able to interact effectively at all levels
• Strong critical thinking skills to navigate and resolve issues
• Ability to anticipate work needs, follow through with minimal direction, and take initiative
• Exceptional attention to detail
• Technical understanding of AP software, including the structure and development of electronic payment templates
• Intermediate knowledge of MS Excel, Word, and PowerPoint
• Knowledge of Emburse Enterprise preferred
• Knowledge of Elite 3E preferred

Education and Qualifications

• Bachelor's degree required
• 7+ years of Accounts Payable, Accounting, Data Analytics, Finance Systems Administration, or Finance Operations experience required
• Law firm or professional services experience preferred

Location & Reporting

• This is a hybrid in-office/remote role based in our Tampa office
• This role will report to the Senior Manager, Finance Operations & Systems

Note to Recruitment Agencies

Our Internal Recruitment team are responsible for all end-to-end lateral recruitment process. All agencies must sign White & Case terms of business which are often specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact

Benefits

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

1The above is only a general description of the essential duties associated with this position. It is not an exhaustive or comprehensive list of all duties of the individual holding such position.