Office Admin

15 hours ago

Clayton, Ohio, United States Guggenheim Investments Full time
Position SummaryThis role will oversee the day-to-day duties of office administration for the Saint Louis office. This includes space scheduling, phone coverage, office supply management, pantry management, vendor coordination, events support, printing and binding client presentations, invoice processing, and other tasks as assigned. This is a full-time, in-office position.Responsibilities

Key Responsibilities:

  • Greet and properly direct all clients and guests. Be responsive to client's needs upon arrival
  • Manage conference room and guest space calendars. The management of conference space requires detail-oriented correspondence with meeting organizers and other administrative staff
  • Order, prepare, and clean up catering as necessary for client meetings.
  • Prepare purchase orders for a variety of office supplies from multiple vendors. Keep accurate inventory of items needed
  • Order, track, and confirm receipt of messenger services and other mailings
  • Coordinate with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms
  • Provide administrative support to guests including copying, scanning, faxing, drafting correspondence and assisting with travel arrangements as needed
  • Complete special projects for management as needed.
  • Provide administrative support to the Real Estate, Insurance Portfolio Management, and Insurance Strategy teams
  • Manage team calendars and schedule team meetings (in-person or remote)
  • Manage executive calendars and scheduling for the Heads of Real Estate, Insurance Portfolio Management, and Insurance Strategy
  • Process travel and expenses for team Managing Directors and Senior Managing Directors
  • Maintain team specific industry and trade association memberships and subscriptions services as directed by the team lead and approved per the appropriate corporate process
  • Other tasks and special projects as approved by the Chief of Staff to the Chief Investment Officer
  • Develop and maintain exceptional working relationships with internal teams and external stakeholders
Qualifications

Basic Qualifications

  • Bachelor's degree
  • 1-3 years prior experience as an EA, Office Manager, or Support
  • Proficient in Microsoft Office Suite and other relevant software
  • Ability to handle sensitive and confidential information with discretion
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills

Preferred Qualifications

  • Bachelor's degree in business administration, management, or related field
  • Familiarity with project management principles is a plus
  • High level of integrity and dependability
  • Ability to work independently and collaboratively in a fast-paced environment
  • Flexibility and adaptability to changing priorities

We are not seeking agency assistance with this position

  • Admin Assistant

    7 days ago

    Clayton, United States Axelon Services Corporation Full time

    Job Title: Admin Assistant Location: Clayton, MO Pay: 6+ Month Contract  Pay Range - 20 - 23/hr,  W 2  ONSITE ONLY  As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of the Business Licensing organization. You will engage with multiple teams, handle complex tasks, and manage important...

  • Admin Assistant

    6 days ago

    Clayton, United States Axelon Services Corporation Full time

    Increase your chances of an interview by reading the following overview of this role before making an application.Job Title: Admin Assistant Location: Clayton, MO Pay: 6+ Month Contract  Pay Range - 20 - 23/hr,  W 2  ONSITE ONLY  As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of...

  • Admin Assistant

    6 days ago

    Clayton, United States Axelon Services Corporation Full time

    Increase your chances of an interview by reading the following overview of this role before making an application.Job Title: Admin Assistant Location: Clayton, MO Pay: 6+ Month Contract  Pay Range - 20 - 23/hr,  W 2  ONSITE ONLY  As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of...

  • Admin Assistant

    6 days ago

    Clayton, MI, United States Axelon Services Corporation Full time

    Increase your chances of an interview by reading the following overview of this role before making an application. Job Title: Admin Assistant Location: Clayton, MO Pay: 6+ Month Contract  Pay Range - 20 - 23/hr, W 2  ONSITE ONLY  As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of the...

  • PTP Admin I

    5 hours ago

    Clayton, United States GRIFOLS, S.A. Full time

    Would you like to join an international team working to improve the future of healthcare? Do you want to enhance the lives of millions of people? Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and...

  • Customer Service Excellence Admin

    2 weeks ago

    Clayton, IN, United States Spherion Full time

    Spherion is seeking a detail-oriented and professional Customer Service Excellence Administrator for a temp to hire role with a leading Logistics company in Clayton, IN. This role is crucial for ensuring the accuracy and professional handling of our invoicing process. The ideal candidate will possess strong administrative skills, excellent communication...

  • Customer Service Excellence Admin

    1 week ago

    Clayton, IN, United States Spherion Full time

    Spherion is seeking a detail-oriented and professional Customer Service Excellence Administrator for a temp to hire role with a leading Logistics company in Clayton, IN. This role is crucial for ensuring the accuracy and professional handling of our invoicing process. The ideal candidate will possess strong administrative skills, excellent communication...

  • PT Customer Experience Admin Coworking

    4 weeks ago

    Clayton, United States Serendipity Labs Full time

    At Serendipity Labs we have prided ourselves on creating a business that is an extension of the corporate workplace. Trusted by some of the largest and smallest companies around, we provide flexible workplace solutions and have created a national network of safe, comfortable, well designed, and professional work environments for businesses of all types and...

  • Licensed Marriage and Family Therapist

    2 weeks ago

    Clayton, United States Senior Care Therapy Full time

    Licensed Marriage and Family Therapist LMFT Are you passionate about working with an underserved and rewarding population? Looking for a clinical role without the administrative burden, and one that offers real work-life balance? If so, read on and apply today! Senior Care Therapy is seeking full-time or part-time Licensed Marriage and Family Therapists to...

  • Human Resources Business Partner

    1 week ago

    Clayton, United States Centerra Gold Full time

    Boost your knowledge and skills by joining an established organization Professional development within the organization Receive competitive pay, plus top-notch benefits Join a company committed to diversity, equity, and inclusion About Centerra GoldHeadquartered in Toronto, Centerra Gold (TSX: CG) is one of the leading North American gold and copper...