Admin Asst,Inter

7 hours ago

Las Cruces, New Mexico, United States New Mexico State University Full time

  • 503004

  • Las Cruces, New Mexico, United States

  • Staff

  • Staff Full-time

  • Closing at: Dec :55 MST

Department Contact: Brooke Yaksich,

Internal or External Search: External - Open to all applicants

Advertising Summary: Join the Aerospace division as the Admin Asst, Inter.

Position Details

Position Title: Admin Asst,Inter

College/Division: Physical Science Laboratory

Department: PSL SPACE AEROSPACE

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $17.85

Appointment Full-time Equivalency: 1.00

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Job Duties and Responsibilities: Coordinates and oversees administrative and contractual support for the Physical Science Laboratory Aerospace department. Schedules and coordinates meetings and contract program reviews both internal and external to department, PSL, university, and customers. Coordinates inventory control, tracking, reporting, and managing Supports staff with financial and staffing information.Assists in the preparation of reports, briefings, and presentations, as required to meet contract requirements. Supports staff with travel arrangements and tracks travel for direct and indirect costs. Maintains travel and requisition logs. Coordinates and tracks required staff training and certifications. Provides administrative support to department and staff by completing administrative paperwork for travel reimbursements, non-travel reimbursements, travel advances, purchasing, direct pays, and work orders for departmental services. Interacts with other university departments, such as HR, Payroll, Accounts Payable, ICT, Facilities and Purchasing to address any issues the Aerospace staff may have. Schedules and coordinate meetings for the Aerospace staff.

Qualifications

Required Education and Experience:

High School diploma + 3 years of relevant experience or an Associate's Degree + 1 year of relevant experience.

Equivalent Qualifications:

Preferred Qualifications:

Special Certification/Licensure:

Must be authorized to work in the United States. Visa sponsorship is not available for this position. This position is subject to random drug testing in compliance with its drug-free workforce requirements.

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.

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