Executive Assistant/Office Manager

2 weeks ago

Martinez, California, United States Built Right Construction and Restoration Full time

We are currently seeking an Executive Assistant/Office Manager who is passionate about supporting our team and enhancing operational efficiency.

Role Overview:

As the Office Manager/Executive Assistant, you will play a crucial role in ensuring the smooth operation of our office while providing high-level support to our executive team. You will be responsible for managing administrative tasks, coordinating meetings, and maintaining office supplies, all while creating a welcoming environment for staff and visitors alike.

Key Responsibilities:

  • Manage day-to-day office operations, including reception duties, phone management, and visitor interaction.

  • Field and manage incoming calls, emails, and correspondence efficiently.

  • Organize meetings and events, including logistics, agenda preparation, and materials for participants.

  • Assist with onboarding new employees and providing support to existing staff as needed.

  • Coordinate procurement of office supplies and Construction equipment, ensuring cost-effective purchasing.

  • Maintain organized electronic and physical records, overseeing filing systems and documentation retention.

  • Support executives with calendar management, travel arrangements, and expense reporting.

  • Oversee office maintenance and liaise with vendors for facility management.

Qualifications:

  • Minimum 1-2 years of experience in an administrative role. (Internship is also welcome)

  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.

  • Exceptional organizational skills with a strong attention to detail and the ability to manage multiple priorities.

  • Excellent verbal and written communication skills.

  • Ability to maintain professionalism and a positive attitude in a team-oriented environment.

Personal Attributes:

The ideal candidate will be a proactive problem-solver, flexible, and capable of thinking critically in a fast-paced environment. You should be someone who thrives on collaboration, embodies a strategic mindset, and possesses a keen sense of initiative.

Job Types: Full-time, Part-time, Internship

Pay: $74, $91,117.86 per year

Expected hours: 40.0 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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