Help Grant Coordinator

2 weeks ago

Amsterdam, New York, United States St. Mary's Healthcare Full time

St. Mary's Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary's Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary's Healthcare has also been named a 2025 Times Union Top Workplace—the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 14 years ago.

Job Requisition: REQ4164

Employment Type: Full-Time

Shift: Days

Hours Per Week: 40 hours

Hiring Range : $20.45-$24.00

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilities:

  • Candidate Sourcing : Reviews, screens and forwards qualified applicants to hiring managers as necessary. Responds to inquiries concerning applications and employment opportunities and corresponds to qualified applicants to establish recruiting network. Utilizes various recruiting methods including job fairs, social media, school outreach, networking and print advertising to source candidates.
  • Coordination and Schedulin g: Pre-screens and recommends qualified applicants and assists hiring managers in the selection process. Manages the interview scheduling process, ensuring a smooth and efficient experience for candidates, hiring managers, and interviewers. Coordinate with multiple stakeholders to align schedules and book interview rooms or virtual meeting spaces.
  • Candidate Communication: Communicate with candidates throughout the recruitment process, providing information on interview logistics, timelines, and next steps. Serve as a point of contact for candidates, addressing inquiries and providing a positive candidate experience.
  • ATS Management: Utilize and maintain the Applicant Tracking System (ATS) to track candidate progress, update candidate statuses, and generate reports as needed. Ensure data accuracy in the ATS and assist in improving system efficiency.
  • HR Analysis and Reporting: Utilizes Applicant Tracking System and HRIS system to create reports to analyze key HR metrics impacting recruitment, retention and internal promotions. Routinely conducts position analysis to compare budget versus actual FTEs to maintain fiscal accountability within department staffing levels.
  • Process Improvement: Identify opportunities to streamline and improve the recruitment and onboarding processes. Implement best practices to enhance efficiency and effectiveness in the recruiting coordination function.
  • Team Collaboration: Work closely with recruiters, hiring managers, and other stakeholders to understand hiring needs and priorities. Collaborate with the broader HR team to ensure a cohesive and consistent approach to talent acquisition.
  • Candidate Experience Enhancement: Contribute to the development and implementation of strategies to enhance the overall candidate experience. Collect and analyze feedback from candidates to identify areas for improvement.
  • Compliance: Stay informed about relevant employment laws and regulations. Ensure compliance with company policies and legal requirements throughout the recruitment process.

Additional Responsibilities:

  • Other duties as assigned.

Education, Training & Experience:

  • Bachelor's degree in a related field required . A concentration in Human Resources preferred. -Minimum of three (3) years of recruitment and sourcing experience OR Human Resources experience required; healthcare recruiting experience is highly desired
  • Ability to analyze and assess candidate suitability for specific roles
  • Proficiency with social media, CV databases, and professional networks
  • Familiarity with recruitment tools and applicant tracking systems (ATS) UKG preferred.
  • Strong understanding of the end-to-end recruitment process required
  • Sound understanding of grant funding process and reporting workflow
  • Excellent follow-through and a high sense of urgency

Certifications / Licensure:

  • Valid NYS Driver's License required , SHRM certification preferred.

Required Skills and Attributes:

  • Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.

  • Must be able to multitask while remaining professional, focused, composed and positive.

  • Excellent customer service skills
  • Displays integrity, friendliness, and compassion.
  • Must be able to establish an appropriate and effective rapport with others.
  • Demonstrates flexibility
  • Takes initiative
  • Able to work in a fast-paced environment
  • Embraces new opportunities to grow both personally and professionally.
  • Effective critical thinking and problem-solving skills.
  • Proficient with various Microsoft Office products (Word and Excel).
  • Strong organizational skills.
  • Effective interpersonal skills.
  • Ability to take and follow direction in a positive and appropriate manner.
  • Ability to work as part of a team and independently. Must be able to demonstrate effective and appropriate written and oral communication skills.
  • Must be able to speak, read, write and follow instructions in English

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