Administrative Assistant- ABA Agency

5 days ago

Simi Valley, California, United States Tilly Partners Full time $42,000 - $47,000 per year

Emmy ABA is a boutique, values-driven behavioral health agency providing ABA services to children and families across California. We're powered by heart, community, and a deep commitment to individualized care. We're currently seeking a highly organized and proactive Administrative Assistant to join our growing team and support day-to-day operations behind the scenes.

Position Overview:

This is a non-clinical administrative position ideal for someone with previous experience in healthcare, behavioral health, education, or operations. The role supports billing, scheduling, compliance, and internal communication. You'll work closely with our Executive Director and clinical team.

Location:

Remote. Candidates based in Ventura County or nearby will be prioritized for occasional in-person coordination.

Responsibilities:

  • Review session notes to ensure accurate titles
  • Track therapist mileage and drive time for payroll support
  • Calculate paid break time based on California labor compliance
  • Monitor client hours to ensure authorized time is used efficiently
  • Create visual supports for clients (e.g., token boards, schedules) using Canva
  • Coordinate communication between therapists and families (e.g., phone number exchanges, group text intros)
  • Support therapist scheduling and parent training confirmations (optional)
  • Conduct screening interviews for new hires and summarize recommendations
  • Submit report revisions or corrections based on insurance feedback
  • Draft and organize internal documents (e.g., welcome texts, scheduling messages, progress trackers)

Qualifications:

  • Experience in an administrative, scheduling, or healthcare support role
  • Strong organizational and communication skills
  • Comfortable using Google Workspace, Canva, Zoom, and basic project trackers
  • Able to maintain confidentiality and attention to detail
  • Familiarity with ABA, mental health, or special education (preferred but not required)
  • Spanish-speaking a plus

Job Type: Full-time

Pay: $3, $3,700.00 per month

Benefits:

  • Flexible schedule
  • Paid time off

Work Location: In person

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