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Administrative Assistant
2 weeks ago
Why Join Us?
- Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments
- Access opportunities for professional growth and continuing education.
- Work alongside a collaborative and compassionate team of experts dedicated to making a difference.
- Enjoy the convenience of multiple locations throughout the Capital Region.
- Contribute to groundbreaking clinical trials that shape the future of oncology care.
Discover your career potential with a practice dedicated to excellence and innovation.
Job Description:
Pay Range: $21 - $24/hr
SCOPE: Under direct supervision, provides administrative and secretarial support to the Practice President and executive leadership. Supports and adheres to the practice's Core Values, Compliance Program, to include the Code of Ethics and Business Standards.
ESSSENTIAL DUTIES AND RESPONSIBILITIES:
- Provides administrative support for special projects to include research, compiling data and the preparation of summary reports.
- Performs a variety of secretarial duties including administrative support including making travel arrangements, expense report submissions, memos, email, reports, filing and miscellaneous correspondence.
- Coordinates weekly schedules, physician monthly on-call schedules and maintains monthly vacation/time-off and on-call accruals and holiday rotation and distributes inside and outside organization as appropriate.
- Answers telephone, takes messages, and screens and directs calls for administration in a professional manner.
- Composes, prepares, and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.
- Designs and implements forms for use within the office by applying knowledge of software applications and updates as needed.
- Social media responsibilities including managing the organization's social media presence by creating, scheduling, and publishing content; monitoring and responding to comments.
- Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating a new filing system as needed.
- Maintains office and conference room calendar and schedules meetings and appointments as needed.
- Coordinates special projects as needed under the supervision of their manager.
- Event planning and coordination, including office meetings, company parties, or larger corporate functions.
- Other duties as assigned.
MINIMUM QUALIFICATIONS: High School diploma or equivalent required, associate's degree preferred. Minimum three years of office administration and/or secretarial experience. Proficiency with computer systems including Microsoft (Outlook, Word, and Excel) required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires occasional lifting of up to 30 pounds. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires hearing and vision corrected to normal range.
