Administrative Assistant to the Dean, Rinker College of Business

7 days ago

West Palm Beach, Florida, United States Palm Beach Atlantic University Full time $60,000 - $90,000 per year
SUMMARY

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards.

Administrative Support
  • Coordinates and maintains the Dean's schedule, ensuring efficient time management.
  • Schedules meetings, appointments, and events, prioritizing critical engagements.
  • Performs all clerical hiring tasks, schedule interviews and onboarding.
  • Assists with other PBA departments on upcoming meetings and projects.
  • Assists with FEFs and other Dean obligations.
  • Oversees RSB scholarship administration.
  • Organizes all ancillary events, graduation for the department.
Accounting
  • Completes and reconciles purchasing statements.
  • Tracks and processes travel expenses.
  • Tracks all special event expenses.
  • Manages all accounts activity.
  • Directs faculty expenses.
  • Carries out payroll LOI and overloads.
Office Management
  • Oversees student reception.
  • Manages office supplies.
  • Oversees building maintenance and workorders.
  • Coordinates and updates digital screens.
  • Serves as lead for all Jenzabar activities.
Curriculum Catalog
  • Updates all faculty forms.
  • Updates all catalog changes and edits.
  • Responds to faculty needs and schedules.
EDUCATION:

Post high school training, required; Bachelor's degree, preferred, or equivalent experience.

EXPERIENCE:

5+ years of office and administrative management, required.

ESSENTIAL COMPETENCIES (Knowledge, Skills, and Abilities)
  • Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
  • Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
  • Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
  • Attention to Detail –Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
  • Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
  • Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
  • Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
  • Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
  • Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
ADDITIONAL REQUIREMENTS:
  • Ability to sit for prolonged periods of time.

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