Administrative Coordinator

1 week ago

Rochester, New York, United States Rock Emergency Services Full time $44,000 - $58,000 per year

Administrative Coordinator

Employer: Rock Emergency Services

Job Summary

Rock Emergency Services is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. This individual will provide comprehensive administrative and operational support to ensure smooth office operations and excellent service to both clients and staff. The role requires strong communication skills, proficiency in office software, and the ability to effectively manage multiple tasks in a fast-paced environment.

Duties & Responsibilities

  • Operate phone systems with professionalism and courtesy, during regular work hours through exceptional customer service to clients, vendors, and team members.
  • Maintain accurate filing systems and perform data entry tasks in CRM.
  • Assist with scheduling, calendar management, and meeting coordination.
  • Utilize QuickBooks for bookkeeping and financial recordkeeping.
  • Prepare documents, reports, and correspondence using Microsoft Office and Google Workspace.
  • Support management tasks such as supply ordering and inventory tracking.

Qualifications & Skills

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Billing, Invoicing and collections experience required
  • Accounts receivables and payables knwoledge required
  • Strong organizational and multitasking abilities.
  • Excellent typing skills with high accuracy.
  • Prior clerical or office administration experience preferred.
  • Knowledge of bookkeeping and QuickBooks is required
  • Exceptional customer service skills with a focus on client satisfaction.
  • Ability to manage time effectively in a fast-paced environment.

Why Join Us?

At Rock Emergency Services, we value the contributions of every team member. As an Administrative Coordinator, you will play a vital role in supporting our operations and helping us deliver outstanding service. If you are detail-oriented, proactive, and thrive in a dynamic workplace, we invite you to apply and grow with us.

Job Type: Full-time

Pay: $ $28.00 per hour

Expected hours: 40 per week

Benefits:

  • Health insurance
  • Paid time off

Work Location: In person

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