Director of Admissions

Position Information

Position Title

Director of Admissions & Recruitment

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Director of Admissions and Recruitment is responsible for operations oversight of the admissions and recruitment processes for UIW's School of Osteopathic Medicine (UIWSOM). The Director of Admissions and Recruitment reports to the Associate Dean for Admissions and Student Services.

Benefits

UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more Please refer to the Human Resources webpagefor additional details on our benefits and eligibility.

Job Duties

Job Duty Name

Essential Duties

Description of Job Duties

• Manage application and recruiting database.
• Manage and collaborate with CRM vendor to ensure processes are running accurately; monitor data feeds, re-configure and testing changes in systems, and provide overall support for platform.
• Oversee both application review and interview processes.
• Train, recruit and organize interviewers participating in interview candidate days.
• Coordinate the use of the national medical school application with the American Association of Colleges of Osteopathic Medicine Application Service (AACOMAS).
• Serve as primary point of contact for moderate to complex inquiries, applicants, faculty, alumni, and other interested parties.
• Prepare application/admissions reports to help guide strategic planning.
• Complete prerequisite evaluations for DO applicants.
• Train internal and external DO application screeners.
• Review DO applications to ensure admissions requirements are met.
• Assist with admissions committee preparation.
• Coordinate communication plan for applicants and admitted students.
• Ensure timely processing and completion of applicant disposition.
• Serve as liaison with main campus technology personnel.
• Serve as advisor for UIWSOM admissions policies.
• Supervise recruitment coordinator and recruiter.
• Work with recruitment coordinator and recruiter to implement all SOM recruitment activities including fairs, presentations, information sessions, virtual sessions, conferences, etc.….
• Coordinate readmission process for returning students.
• Develop and execute presentations to prospective DO, MBS, and Direct Admit students.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Strong presentation skills.
• Strong customer service skills with ability to maintain composure in difficult applicant conversations.
• Commitment to social justice and values-drive medical education.
• Proficiency indeveloping online data collection tools.
• Outstanding verbal and written communication skills.
• Ability to maintain strict confidentiality.
• Ability to effectively multi-task and problem solve, strategically prioritizing resources necessary for program support.
• Strong organization, planning and time management skills, with strong attention to detail.
• Ability to take initiative and complete projects and/or assignments with little or no supervision.
• Strong MS Office skills in Excel, Word, PowerPoint, Outlook, Teams and SharePoint.
• Strong skills is using Social Media for effective marketing.
• Ability to work collaboratively and effectively in a team-based, faith-driven multi-cultural environment with dean's staff, peers, and full-time and community-based faculty.
• Demonstrate effective time management skills and ability to meet deadlines.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree in Marketing, Communications, Business Administration, or related field.

Required Work Experience

• Eight (8) years of administrative experience to include at least three (3) years of experience in a student support role in higher education. Note that up to two years of additional education will be considered on a year for year basis for required experience.
• Three (3) years of supervisory experience in an office setting to include professional level staff.

Preferred Qualifications

• Master's Degree in relevant field.
• Admissions and recruiting experience at a professional school, preferably in an osteopathic medical school.
• Knowledge of Ellucian Banner database.
• CRM experience.
• Experience with centralized application services (CAS).
• Experience with working with admissions databases.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially during peak periods and events, to meet departmental goals.

Physical Demands

• Ability to lift up to 25lbs for set-up/tear-down at events.
• Ability to reach overhead, bend, and squat to retrieve events materials.
• Ability to push/pull event wagons holding up to 50lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.

Posting Details

Posting Number

AS2190PO

Number of Vacancies

1

Job Type

Full Time

Job Category

Administrator (exempt)

Desired Start Date

12/01/2025

Position End Date (if temporary)

Reports to

Associate Dean of Student Affairs and Enrollment Management

Salary

$72,000 Annualized

Open Date

10/13/2025

Close Date

Open Until Filled

Yes

Special Instructions to Applicant

N/A.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a "Responsible Employee" under Title IX federal regulations and "Mandatory Reporter" under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.