Accounts Payable Clerk
3 days ago
Accounts Payable Clerk
Salem Electric Company is seeking a detail- oriented Accounts Payable Clerk with precise data entry skills and the ability to coordinate effectively with all teams. The ideal candidate will be highly organized, proactive and capable of managing multiple responsibilities under tight deadlines.
The Accounts Payable position will be responsible for managing the company's payables to ensure smooth financial operations and timely billing processes. Reporting directly to the Controller, this position requires strong time management, organizational skills, and attention to detail. This is a full time, in office, salaried position.
Responsibilities:
- Scan in all invoices and statements that arrive by mail and email and enter into Foundations software
- Pay all vendors monthly via ACH or check
- Maintain correct contact and payment information for accounts including W9 and COI
- Add new vendor accounts and set up in billing/ payment system
- Balance Accounts
- Request missing invoices, credit invoices, corrected invoices and return and follow up on incorrect/ incomplete invoices
- Perform end of year audit requests per the Controller
- Enter, approve and pay all in house bills for Company
- Void and reissue outstanding checks/ ACH
- Work at the discretion of the controller to pay and approve bills
- Retrieve invoices from portals and websites and ensure they are paid and entered into Foundation Software
Qualifications & Experience:
- Ability to quickly and accurately enter data
- Strong communication, including writing, speaking and active listening
- Great customer service skills. Good problem-solving and critical thinking skills
- Basic math, bookkeeping and accounting skills
- Organization, time management and prioritization abilities
- Ability to be discreet and maintain the security of customer information
- Effective computer skills to input and use bookkeeping and account management software in a timely and efficient manner
* Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
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