Office Assistant

2 days ago

Fountain Valley, California, United States James Real Estate Management, Inc Full time

Job Summary

As an Office Assistant, you will be the heartbeat of our organization, ensuring that daily operations run smoothly and efficiently. Your role will involve a variety of administrative and clerical tasks that support our team and enhance the overall office experience. From managing front desk activities to providing exceptional customer service, you will play a crucial part in creating a welcoming environment for both staff and visitors. Our goal is to have this position become full time once training is complete (90 day probation period).

What you'll do

  • Greet and assist visitors at the front desk, ensuring a friendly and professional atmosphere
  • Manage multi-line phone systems, directing calls appropriately while maintaining excellent phone etiquette
  • Perform data entry, filing, and organization of documents to keep the office running efficiently
  • Utilize QuickBooks for bookkeeping tasks and financial record management
  • Support calendar management for team members, scheduling appointments and meetings as needed
  • Provide customer support through effective communication and problem-solving skills
  • Assist with proofreading documents to ensure accuracy and professionalism in all communications
  • Collaborate with team members on various administrative projects to enhance office management

Basic qualifications

  • Strong computer skills with proficiency in Microsoft Office and Google Workspace
  • Excellent organizational skills with the ability to manage multiple tasks simultaneously

Preferred qualifications

  • Previous experience as a office assistant is preferred
  • Familiarity with clerical duties and general office experience
  • Highly efficient in Excel
  • Moderate accounting background is preferred

Why you'll love it here

We are dedicated to fostering an environment where our employees can thrive both personally and professionally. Our commitment extends beyond just work; we provide resources that support your overall well-being during significant moments in your life.

Our benefits include:

  • A supportive workplace culture that values teamwork and collaboration
  • Opportunities for professional development and growth within the organization
  • After probation period, health benefits and PTO is provided.

Join us as we strive to create an engaging workplace where your contributions are valued, and your career can flourish

Job Types: Full-time, Part-time

Pay: $ $25.00 per hour

Expected hours: 24 per week

Benefits:

  • Health insurance
  • Paid time off

Work Location: In person

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