Administrative Assistant

5 days ago

Houston, Texas, United States ABIP CPAs & Advisors Full time $40,000 - $60,000 per year

abip CPAs and Advisors is seeking an energetic and highly organized Administrative Assistant to join our dynamic bookkeeping team In this vital role, you will be the foundation of our success, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your proactive approach, strong organizational skills, and positive attitude will help foster an efficient, welcoming environment. This position offers a fantastic opportunity to develop your administrative expertise while contributing to a thriving workplace.

Responsibilities

  • Serve as the first point of contact at the front desk, greeting visitors and managing inquiries with professionalism and warmth
  • Operate multi-line phone systems, handle incoming calls, direct messages, and provide excellent customer service
  • Manage calendar appointments, schedule meetings, and coordinate office events using tools like Teams and Microsoft Office
  • Perform data entry tasks accurately into various systems such as QuickBooks and other office management software
  • Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and records
  • Support office management activities such as ordering supplies, maintaining inventory, and overseeing office equipment maintenance
  • Provide clerical support including scanning and mailing documents
  • Handle incoming emails and correspondence with promptness and professionalism
  • Assist with customer support efforts by addressing inquiries via phone or email efficiently and courteously
  • Contribute to a positive office environment through excellent phone etiquette and interpersonal skills

Qualifications

  • 1+ years of reception or administration role within an office setting
  • Strong computer literacy with proficiency in Excel and fundamental data entry skills
  • This department is team oriented so you must be able to work well with others in a collaborative way
  • Familiarity with QuickBooks for bookkeeping or financial record keeping is a bonus
  • Exceptional organizational skills with keen attention to detail; ability to multitask effectively in a fast-paced environment
  • Excellent communication skills
  • Demonstrated ability to manage time efficiently and prioritize tasks independently
  • Experience with front desk operations, multi-line phone systems, filing systems, proofreading, and calendar management is advantageous
  • Knowledge of office management best practices along with strong customer service orientation

This role offers the chance to grow your career while supporting a collaborative team dedicated to excellence. We value proactive professionals eager to make a positive impact every day.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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