Administrative Support Specialist

6 days ago

Saint Charles, Missouri, United States DISTRIBUTION MANAGEMENT CORPORATION Full time

Reporting to the Facility Supervisor and located in our St. Charles, MO Headquarters, this role will report in person Monday – Friday from 8:00 am – 5:00 pm. The Administrative Support Specialist will:

  • Answer and direct calls to the appropriate person or take a message from the caller

  • Greet visitors; determine nature and purpose of visit, and assist with completion of check-in procedures

  • Receive all deliveries and ensure receipt of all packages by employees

  • Purchase postage supplies and maintain monthly log

  • Sort and distribute all mail and send certified mail receipts as requested

  • Create shipping labels for all outgoing packages or envelopes and log tracking information

  • Maintain weekly courier pick-up schedule and log packages for billing purposes

  • Support the Facilities Supervisor to promote and implement employee engagement initiatives and events

  • Assist Human Resources with welcoming new employees by creating name plates and welcome kits

  • Ensure lunches and snacks for meetings and guests are thoughtfully prepared and attractively arranged

  • Create and maintain the internal portal. Update postings related to employee services, wellness, charity drives and other announcements

  • Schedule travel arrangements for employees when requested

  • Foster relationships with vendors in order to enhance services and discounts for employees

  • Assist the executive team with various tasks and projects as needed

  • Order shipping and office supplies as needed

  • Demonstrates a positive and productive attitude

  • Excellent attendance and punctuality history

  • Promote a welcoming environment during normal business hours (M – F, 8:00 – 5:00, on-site)

  • Must be able to multitask and have an eye for detail

  • Active Missouri notary or be willing to obtain notary status within the first year of employment

  • Experience with the Microsoft Office suite, VOIP phone systems ,and other office equipment

About Distribution Management:

Headquartered in the Missouri Research Park in St. Charles, MO, Distribution Management is a national technology, fulfillment, and distribution provider specializing in automated order handling, managed supply services, wholesale services, and e-commerce fulfillment. DM is able to reach 99% of the U.S. within one to two days and some international destinations within three days from its five strategically located distribution centers. DM's order accuracy rate of 99.9% is reflective of its focus on operational excellence, efficiencies that have resulted from significant investment in technology and a dedicated IT development staff specializing in integration, automation, and real-time reporting. To learn more, visit

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