Live Events Coordinator

5 days ago

New York, New York, United States Barstool Sports Full time $65,000 - $70,000

Barstool Sports is looking for a Live Events Coordinator to provide full administrative and logistical support to the Live Events Department. You'll help bring our events to life by booking travel, coordinating vendors, assisting with event planning, managing budgets and invoices, maintaining calendars, and overseeing inventory and shipping. On-site, you'll support setup, guest check-in, vendor management, and breakdown for seamless execution.

This is an entry-level, hybrid position based out of our New York office (4 days in office when not traveling). We want somebody who is willing to learn, absorb everything we have to offer, and own this position. 

What You'll Do
  • Assist with administrative tasks associated with the department and individual events
  • Book heavy travel for staff and talent
  • Assist in planning, organization and preparation of events, ensuring all logistics are in place with vendors, venues and partners
  • Assist in the production of digital and print collateral for all events
  • Help Events Manager coordinate with vendors, supplies, partners to ensure all event details and logistics are planned and properly secured
  • Helping to organize invoices, credit card statements and other budget related items
  • Research different vendors as it relates to on-site events including, but not limited to, security, staging, catering and craft services
  • Create show books that have detailed information about venue, travel, and on-site resources
  • Provide day of event support, including setting up and breaking down event spaces, managing guest flow/check-in, ensuring event logistics and vendors are in place
  • Provide general departmental support and assist with day-to-day departmental needs
  • Always keep all calendars and reporting documents up to date
  • Maintain clear communication with the events team, partners, vendors and stakeholders to ensure all event details are accurate and deadlines are met
  • Inventory Management of events supplies
  • Oversee shipping and packaging of event supportive supplies
What You Have
  • Must be able to work flexible hours, evenings and weekends based on the event schedule
  • Heavy travel required, this job is 100% in New York Office (in office 4 days a week if not traveling)
  • Someone with excellent communication skills
  • Ability to meet the physical demands of the job (standing for long periods of time, lifting heavy loads of up to 40 pounds etc.)
  • Self-motivated, focused, and Goal-oriented
  • Adaptable to ongoing and unexpected change; ability to pivot when required
  • Desire to learn and willingness to learn
  • Excellent knowledge of Google Docs, Google Sheets

Salary Range: $65,000 - $70,000k

Barstool Sports is a company that will drive the way media is created and consumed for years to come. Working at Barstool Sports means being part of a team that is solutions-oriented, celebrates creativity, and supports one another. 
 
Joining means having access to competitive and valuable benefits and perks, including but not limited to:
  • Competitive medical, dental, and vision insurance; Flexible Spending Accounts and Commuter Benefits
  • A 4% 401(k) employer match
  • Unlimited vacation time, including Summer break in July and Holiday break in December
  • Monthly employer contribution towards cell phone reimbursement
  • Employee discount to the Barstool Sports store
  • Financial wellness benefits through Origin
  • A monthly stipend for UberEats
 
What We Value
  • Rep the brand as best you can
  • We have lots of different brains, be open to them
  • Never change who you are, that's who we hired
  • Find the solution, don't be the problem
  • Don't be afraid to try something new
  • Common Sense. Use it. 
  • Be there for your audience
  • Always think about how you can help
 
Barstool Sports is for everyone. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. 
 
Barstool Sports does not accept unsolicited headhunter or agency resumes. Barstool Sports will not pay any third-party agency or company that does not have a signed agreement. 

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