Accounts Receivable Specialist

Accounts Receivable Specialist

Job Description

As an Accounts Receivable Specialist, you will provide financial, administrative, and clerical support to ensure the timely and accurate receipt of payments, proper transaction recording, and resolution of discrepancies in accordance with company policies. This role requires strong analytical, communication, and independent decision-making skills.

Responsibilities

• Monitor and manage accounts receivable aging reports.
• Serve as the primary contact for assigned accounts, building relationships with vendors and internal teams.
• Maintain and update contact databases and process documentation.
• Navigate company portals and update complex Excel reports.
• Post payments, reconcile ledgers, and resolve discrepancies.
• Communicate with customers to collect payments, resolve issues, and manage payment plans; coordinate with collections agencies as needed.
• Support internal teams and respond to customer inquiries professionally.
• Generate financial reports and assist with audits.
• Maintain accurate customer data in ERP systems.
• Identify process inefficiencies and recommend improvements.
• Perform additional tasks and projects as assigned.

Essential Skills

• High School Diploma or GED required.
• 3+ years of accounts receivable/collections/accounting experience.
• Technical proficiency in multiple ERP and various systems.
• Proficiency in Microsoft Excel and Microsoft Word (VLookups & Pivot Tables required).
• Knowledge of general accounting principles.
• Experience in collections required daily + other A/R, CS activities).
• Willing to work hard, receive criticism, and meet critical deadlines.
• High accountability environment.

Additional Skills & Qualifications

• Effective verbal, listening, and written communication skills.
• Associate's Degree or equivalent from a two-year college or technical school preferred.
• Analytical skills, in-depth organization, and decision making.
• High degree of accuracy, attention to detail, and confidentiality.
• Flexibility to assist any of the companies supported by the Shared Services team.
• Experience in Pharma/BioTech/MedTech industries is preferred.
• Experience in larger organizations is preferred.

Work Environment

The position is based in an office space at 5th & Colorado in downtown Austin, offering a premium, gorgeous view. You will work alongside the AR/Payroll teams in an open-concept office with cubicles. The shared services team includes 4 A/R Reps assigned to their entity, with a total of 14 A/R Reps. The office features a 'BEVI' machine, catered lunches often, and two state-of-the-art kitchens at your disposal. There is a career path and career mapping, with opportunities to advance through a leader role/supervisor role program and become a lead.

Job Type & Location

This is a Contract to Hire position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $ $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Austin,TX.

Application Deadline

This position is anticipated to close on Dec 5, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.