Executive Administrative Assistant

4 days ago


Lavonia, Georgia, United States NPAworldwide Full time

Job Description
Our client, a Tier 1 automotive supplier based in Lavonia, GA, is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership.This role demands strong multitasking skills, excellent communication abilities, and a high level of discretion when handling confidential information. The ideal candidate will thrive in a fast-paced environment and play a key role in ensuring the efficiency and effectiveness of executive operations.

Key Responsibilities

  • Manage executives time by reading, routing, and drafting correspondence; initiating communications; and preparing documents
  • Maintain and coordinate calendars, meetings, conference calls, and travel arrangements
  • Represent or act on behalf of the executive when required
  • Support cross-functional project coordination efforts
  • Research and compile data to prepare reports and presentations for executive leadership and board meetings
  • Assist in preparing meeting agendas and materials; accurately record and distribute meeting minutes
  • Greet visitors and serve as a point of contact for internal and external stakeholders
  • Open, sort, and prioritize incoming communication (email, mail, fax, etc.)
  • Provide general administrative support to ensure smooth office operations

Qualifications
Qualifications:

  • 5+ years of experience as an Administrative Assistant or Executive Assistant
  • German or Spanish language skills
  • Manufacturing environment experience preferred
  • High school diploma or associates degree
  • Proficient in Microsoft Office
  • Strong organizational and communication skills, including drafting documents and preparing meeting materials
  • Proven experience supporting executives with calendar management, travel arrangements, and correspondence
  • Experience coordinating executive-level presentations, reports, and travel itineraries
  • Professional presence with the ability to greet visitors and represent the executive when needed
  • Skilled in handling confidential information, planning meetings, and taking accurate minutes
  • ERP knowledge would be a plus (Infor Expert or Infor LN)

Why Is This a Great Opportunity
New position based in the US facility.



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