Intern, Community-Engaged Learning

5 days ago

Norfolk, Virginia, United States Eastern Virginia Medical School Full time
Overview

This position will have the responsibility for hourly or part-time management of Community-Engaged Learning administrative duties including scheduling and coordinating all activities related to HOPES CEL, CEL Lunch and Learns (booking rooms, ordering food, placing procurements), processing student reimbursements for health fairs, scheduling and attending health fairs, managing student travel and travel reimbursements, attending student or community meetings, schedule and coordinate events on our Engage platform (GivePulse) and other duties as assigned related to specific initiatives and services as advised by the CEL department.

This is a wage, temporary position (working less than 20 hours per week).

Responsibilities
  • Fostering positive and collaborative relationships with community residents, local nonprofit organizations, faith-based organizations, businesses, and student organizations to facilitate healthfair and health screening sites for the CEL department and all its initiatives
  • Posting, managing, and promoting the events on EVMSEngage (GivePulse), send invites and follow-ups, communicate with registrants, attendings/nurses and CEL office in a timely manner.
  • Attending the events and assisting with onsite set-up and take-down
  • Conducting training for students and volunteers on program/stakeholder/initiative requirements as well as coordinating and executing key community engagement events, i.e. screening events, health fairs, stakeholder engagement activities, service days, and community volunteer recognition events for CEL
  • Manage, track and order supplies and settle invoices via AP
  • Assist the CEL team in equipment and asset management (like vehicles and healthcare equipment), manage biowaste and trash disposal protocols before and after healthfairs and at the CEL prep site
  • Organize and inventory CEL initiative shelves as needed
  • Maintains and updates the CEL general or initiative specific REDCap database for participant screening and longitudinal follow-up
  • Maintain and analyze outreach data for all CEL activities for scholarly publications and assist in writing scholarly articles for publication
Qualifications

Required:

  • Strong Written Communication and Attention to Detail: Proficiency in composing and editing communication with internal and external stakeholders
  • Data Management: Ability to gather, manage, and report large amounts of data accurately using electronic systems, ensuring all information is correct
  • Stakeholder Collaboration and Interpersonal Skills: Skilled in working with diverse groups, including students, faculty, and administration, to collect feedback and ensure clear communication of updates and processes
  • Time Management and Organizational Skills: Competence in managing multiple tasks, meeting deadlines, and keeping stakeholders informed of progress throughout the process
  • Problem-Solving and Process Improvement Skills: Ability to identify opportunities for improving clinical year processes, offering suggestions, and notifying of all concern
  • Required software skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint 

Preferred:

  • Working in a team/collaborative environment
Location : LocationUS-VA-Norfolk

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