Accountant - Accounts Payable

20 hours ago

Fairfield, California, United States Ideal Energy LLC Full time

Position Overview:

This Accountant role focuses on Accounts Payable (AP). Working as part of a close-knit
team, the AP Accountant plays a key role in managing the full lifecycle of the accounts
payable process, from purchase order creation to statement reconciliation by ensuring
that vendors and subcontractors are paid accurately and on time and job costs are
coded correctly.

Key Responsibilities:

  • Intake and process information from multiple departments to create purchase
    orders.
  • Accurately process and code a high volume of invoices and receipts related to
    construction jobs, subcontractors, materials, and services.
  • Match invoices to purchase orders, delivery tickets, and job cost codes using
    construction-specific ERP or accounting systems.
  • Prepare disbursement report for Controller, ensuring timely and accurate
    payments.
  • Maintain the accounts payable ledger, including aging reports and vendor
    reconciliations.
  • Communicate with vendors to resolve discrepancies, missing documents, or
    payment issues.
  • Collaborate with project managers and field personnel to validate charges and
    resolve job-related invoice issues.
  • Assist with monthly close by preparing AP-related accruals and reports.
  • Support year-end activities including 1099 report preparation and audit
    documentation.
  • Help maintain proper documentation and adherence to internal controls and
    company policies.
  • Other duties as assigned.

Qualifications:

  • Associate's degree in accounting, Finance, or related field (or equivalent work
    experience).
  • 2–4 years of accounting experience, preferably in the construction industry.
  • Strong understanding of Accounts Payable processes, including vendor and
    subcontractor management.
  • Experience with construction accounting software (QuickBooks, Procore).
    Familiarity with job cost accounting.
  • Working knowledge of W-9 and 1099 compliance.
  • Proficient in Microsoft Excel and general office applications.
  • Excellent attention to detail, time management, and communication skills.
  • Ability to work both independently and collaboratively in a small team
    environment.

The position reports into the Controller.

All job descriptions are subject to periodic reviews and updates to align with the evolving needs of business operations.

Ideal Energy is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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