Administrative Assistant

1 week ago

Des Moines, Iowa, United States Network Runners Full time
Administrative Assistant

Clearance: **Public Trust**

Position Description:

Network Runners, Inc. is seeking a qualified Administrative Assistants to provide professional administrative and clerical support services to the U.S. Department of Homeland Security (DHS), Federal Protective Service (FPS) Region 6.

Duties & Responsibilities:
  • Provide administrative support services to the FPS Region 6 regional and field office staff.
  • Compose, type, and enter information into computer systems, input data from paper or electronic forms into databases or spreadsheets.
  • Prepare correspondence, documents, and mailing materials; copy data and file records appropriately.
  • Receive, sort, and distribute incoming mail; prepare outgoing mail, including overnight and express deliveries.
  • Schedule and set up meetings, teleconferences, and conferences; reserve rooms, prepare agendas, and take and distribute meeting minutes.
  • Assist in the inventory, maintenance, and ordering of office supplies.
  • Collect and disseminate mileage and maintenance data for Government-Owned Vehicles (GOV) as required.
  • Maintain shared file directories for completed Facility Security Assessments, databases, and committee memorandums (both electronic and hard copy).
  • Assemble and submit recurring reports and updates as required by FPS staff.
  • Act as liaison between FPS field personnel and DHS Help Desk for IT, telephone, and related service issues, including initiating and closing out helpdesk tickets.
  • Track 3155 case control numbers issued from the FPS Mega Center and ensure reports are completed, submitted, and reviewed appropriately.
  • Provide administrative assistance to FPS Security Management, Law Enforcement, Countermeasures, and Protective Security Officer (PSO) programs.
  • Monitor headquarters-assigned tasking suspense items; compile responses and prepare reports, charts, or correspondence as needed.
  • Support Freedom of Information Act (FOIA) coordination by tracking and distributing requests and responses.
  • Maintain calendars, training schedules, and conference room reservations.
  • Manage and control facility keys, including issuance and inventory.
  • Perform timekeeping support by assisting with payroll data input and verification.
Background Requirements:
  • High school diploma required.
  • Minimum of 5 years of administrative assistant experience supporting government or corporate operations.
  • Ability to communicate effectively both orally and in writing.
  • Strong knowledge of English grammar, spelling, and composition.
  • Proficiency in Microsoft Office Suite and related tools.
  • Resourcefulness and ability to function in a fast-paced, dynamic environment.
  • Professionalism and strong interpersonal skills.
  • Ability to meet planned and unplanned deadlines.
  • Must present a neat, professional appearance and adhere to DHS business casual dress standards.
  • Physical requirements are primarily sedentary; may occasionally involve bending, lifting, or carrying light office supplies.
Type of Job: Full Time

Salary: Competitive Salary

Attractive Benefits Package: Medical, Dental, Vision, 401K, HSA/FSA, LTD/STD, PTO, Federal Holidays

Work location: 210 Walnut Street, Des Moines, IA

Company Description:

Network Runners, Inc. is an Information Technology Solutions Company - providing innovative IT solutions and organizational support within the DOD and the Civil sector.  Our largest presence is in the U.S. Army, U.S. Air Force, U.S. Navy, DHS/USCG, DHS/S&T, USSTRATCOM etc., providing Information Technology and Organizational Support solutions. Today, NRI's experienced, and highly qualified team members are in nearly a dozen cities nationwide. We are recognized for our value, ingenuity, and mission focus. Headquartered in Sterling, Virginia, NRI is an established CMMI Maturity Level 3 and ISO 9001: 2015, ISO/IEC :2011, ISO/IEC 27001:2013, ISO 14001 Certified Small Disadvantaged Woman Owned Small Business.

Network Runners, Inc. (NRI) is an equal opportunity employer. NRI prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, ethnic or national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. NRI conforms to the spirit as well as to the letter of all applicable laws and regulations.

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