Office Assistant

3 days ago

Cumming, Georgia, United States Aspire Hospice and Palliative Care, LLC Full time

Overview

We are seeking a detail-oriented and proactive Hospice Office Assistant to join the team. This position plays an essential role in supporting the daily operations of a growing hospice organization. Office assistant provides a wide range of administrative, clerical, and operational support to ensure smooth coordination between office staff, clinical teams, and patients' families. In a small startup environment, the Office Assistant is a team player who can adapt quickly, manage multiple responsibilities, and contribute to building efficient systems and a compassionate culture of care.

Responsibilities

  • Greet visitors and manage front desk operations with a friendly demeanor.
  • Serve as the first point of contact for calls, visitors, and inquiries with professionalism and empathy.
  • Assist with patient intake, data entry, and documentation to support admissions and coordination of care.
  • Maintain organized patient records (electronic and paper), ensuring compliance with HIPAA and state regulations.
  • Support the Administrator and clinical team with scheduling, meeting coordination, and internal communications.
  • Prepare forms, correspondence, and reports as needed for patient care and regulatory purposes.
  • Track and update staff credentials, training records, and compliance documentation.
  • Assist with supply ordering, inventory management, and vendor coordination.
  • Manage incoming and outgoing mail, faxes, and digital communications.
  • Participate in start-up projects, including office setup, process improvements, and quality assurance initiatives.
  • Perform other duties as assigned to assist the hospice team in delivering exceptional patient and family care.

Experience

  • High school diploma or equivalent required; associate degree preferred.
  • At least 1–2 years of administrative experience (healthcare or hospice experience strongly preferred).

Job Type: Part-time

Pay: $ $14.00 per hour

Expected hours: 30 per week

Work Location: In person

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