Receptionist

1 day ago

Fairfield, New Jersey, United States Centrastate speciality script Full time

Job Overview

We are seeking a professional and personable Receptionist to serve as the first point of contact for our organization. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and strong organizational abilities. This role requires a proactive individual capable of managing front desk operations, handling multi-line phone systems, and providing exceptional customer service. The Receptionist will support various administrative functions, ensure smooth office operations, and contribute to a positive environment for clients and staff alike. Candidates with office management experience, bilingual skills, and familiarity with office software will find this role especially rewarding.

Duties

  • Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
  • Manage multi-line phone systems efficiently, directing calls accurately and professionally while maintaining excellent phone etiquette.
  • Handle incoming correspondence, including emails, mail, and deliveries, ensuring timely distribution.
  • Maintain the front desk area in a clean, organized manner to project a professional image.
  • Perform data entry tasks with high accuracy using Microsoft Office applications and Google Workspace tools.
  • Schedule appointments and manage calendars for staff or executives, coordinating meetings effectively.
  • Support office management activities such as filing, proofreading documents, and maintaining office supplies inventory.
  • Assist with bookkeeping tasks using QuickBooks or similar software to support basic financial record-keeping.
  • Provide customer support by addressing inquiries promptly and professionally across various channels.
  • Support clerical duties including typing correspondence, preparing reports, and maintaining organized filing systems.
  • Collaborate with team members to improve office procedures and enhance overall efficiency.
  • Serve as a personal assistant when needed, managing time-sensitive tasks with discretion and professionalism.

Skills

  • Exceptional organizational skills with the ability to multitask in a fast-paced environment.
  • Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry skills.
  • Excellent communication skills—both verbal and written—with an emphasis on professional phone etiquette.
  • Bilingual abilities are highly desirable to serve diverse client needs effectively.
  • Experience with front desk operations and multi-line phone systems is essential for seamless communication flow.
  • Knowledge of office management practices combined with clerical experience enhances efficiency in daily tasks.
  • Familiarity with QuickBooks or bookkeeping software is advantageous for supporting financial tasks.
  • Attention to detail in proofreading documents and maintaining accurate records is critical.
  • Time management skills that enable prioritization of tasks while maintaining professionalism under pressure.
  • Previous experience as a medical or dental receptionist is beneficial but not mandatory; relevant administrative or personal assistant experience is also valuable. Join our team as we deliver exceptional front desk service while supporting the smooth operation of our organization through professionalism, efficiency, and a customer-centric approach

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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