Office Clerk

2 weeks ago

Conshohocken, Pennsylvania, United States Heckscher, Teillon, Terrill, & Sager, PC Full time $19,000 - $40,000 per year

The office clerk performs a variety of clerical and administrative duties providing support to the firm.

Essential Functions and Responsibilities:

  • Effectively work with support staff, firm administration and paralegals on projects as needed.
  • Fill copy machines with paper at the beginning and end of each day. Troubleshoot copier jams.
  • Process mail through postage meter.
  • Take outbound mail to post office.
  • Deliver or retrieve packages at FedEx and UPS.
  • Set up and clean up A/V, catering and beverages for meetings.
  • Keep common areas tidy.
  • Provide reception lunch coverage answering telephones and greeting visitors.
  • Run errands for firm such as court filings, picking up and dropping off client documents and bank deposits.
  • Deliver or retrieve documents to and from various locations (requires walking and/or driving).
  • Verify, unbox and put away office supply orders.
  • Assist with large mailings and print and copy jobs.
  • Serve as back-up to Front Desk.
  • Effectively work with legal assistants, paralegals, support staff and Firm administration
  • Other duties as required.

Competencies:

  • Consistently exhibit a positive, "can do" attitude.
  • Highly organized and detail oriented with an ability to prioritize and multi-task.
  • Excellent interpersonal skills necessary to communicate in person, by telephone and email, and to follow instruction effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
  • Proficient with basic office and administrative software (Outlook, Word, Excel) with desire and ability to learn new software.
  • Ability to contribute positively as part of a team, helping with various tasks as required.
  • Exhibit a professional demeanor, dress in business casual attire and be customer service oriented.
  • Ability to operate standard office equipment such as computer, printers, scanners and copiers.
  • These duties are subject to change as new systems, policies and procedures are implemented.

Required Education and Experience:

High school diploma. Professional office and/or customer service experience desired.

Position Type and Expected Hours of Work:

This can be a part time or full time, in-person position. Office hours are Monday through Friday, 9:00 a.m. to 5:00 p.m., although periodic work beyond this timeframe may be necessary.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Types: Full-time, Part-time

Pay: $19.00 per hour

Expected hours: 20 – 35 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Referral program
  • Vision insurance

Work Location: In person

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