Pricing Reconciliation Specialist

Agilix Solutions is seeking a Pricing Reconciliation Specialist at our St. Louis office. The Pricing Reconciliation Specialist is responsible for reconciling ship-and-debit claims related to special pricing agreements (SPAs). This role ensures vendor credits are received accurately and on time by validating claims, resolving discrepancies, and maintaining detailed reconciliation records. The position works closely with vendors, accounting, and internal teams to support financial accuracy and compliance.

This role will report to the Pricing Supervisor.

Responsibilities

• Reconcile vendor ship-and-debit claims to ensure credits align with special pricing agreements.
• Review vendor invoices, debit memos, and credit memos for accuracy against ERP system records and supporting documentation.
• Submit, track, and follow up on claim payments to ensure timely resolution from vendors.
• Research and resolve discrepancies in claims by working with vendors and internal departments (Accounting, Pricing, Purchasing, and Sales).
• Maintain accurate documentation and records of all claims, reconciliations, and vendor communications.
• Prepare and distribute regular reports on claim status, outstanding credits, and recovery trends.
• Assist with audits by providing claim documentation and reconciliation details.
• Identify recurring issues or inefficiencies in claim processes and recommend improvements.
• Demonstrate accuracy and attention to detail in all tasks to ensure high-quality outputs and minimize errors.
• Apply analytical and problem-solving skills to identify issues, evaluate options, and implement effective solutions.
• Maintain professional vendor communication and execute timely follow-up to ensure service continuity and strong working relationships.
• Manage recordkeeping and documentation processes in compliance with internal policies and external regulations.
• Collaborate with team members across departments to support shared goals and drive overall efficiency and success.

Qualifications

• Some college education preferred with experience in a high-volume corporate environment in sales/sales support, accounting, pricing, purchasing, costing, contract draft/implementation and/or distribution.
• Demonstrated proficiency in MS Outlook, Excel, Access and database management systems with accounting knowledge.
• Excellent oral and written communication skills across all levels of the organization and work well within a collaborative team environment.
• High level of professionalism with the ability to maintain confidentiality.
• Attention to detail, organized with the ability to prioritize and manage multiple projects with excellence and accuracy.
• Quick learner with computer software packages
• Self-motivated with impeccable follow-up skills.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 5-10 pounds at times.

Company-Provided Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (Employer contributions for 1 st year only)
• 401(k) (Company match contributions and discretionary annual profit-sharing plan)
• Company Sponsored Life Insurance
• Company Sponsored Short-Term Disability
• Company Sponsored Long-Term Disability
• Employee Assistance Program
• Monthly allocation of work-from-home days

Voluntary Benefits

• Legal Services
• Critical Illness
• Life Insurance
• Dependent Care/FSA

About Agilix Solutions
With a robust history dating back nearly 130 years, Agilix Solutions delivers meaningful solutions to our customers in the industrial, commercial, and construction markets. We have longstanding partnerships with top manufacturers of automation, electrical, datacom, power transmission, safety, industrial supply, lighting, and solar solutions.

Agilix Solutions Equal Opportunity / Diversity & Inclusion Statement
Agilix Solutions values the unique contributions and perspectives of our team members. We are committed to a policy of providing equal employment opportunities for training, compensation, transfer, promotion, and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, sexual orientation or veteran status.

Every effort is made to ensure that our hiring, salary administration, promotion and transfer are based solely on job requirements, job performance and job-related criteria.

Our policies and practices relating to compensation, benefits, transfer, retention, termination, training, self-development opportunities, as well as social and recreational programs - are administered without discrimination on the basis of race, color, religion, sex, age, national origin, disability, sexual orientation, veteran status or other basis prohibited by law.

Agilix Solutions is an Equal Opportunity Employer.