Office Operations Manager
4 days ago
We are seeking a highly organized and experienced
Office Operations Manager
to oversee critical administrative and HR functions for our client's
Chicago law firm
. This pivotal hybrid role requires strong organizational leadership, expertise in payroll/benefits, and significant experience in law firm operations and compliance.
Location
: Chicago, IL (Hybrid with up to 2 days per week in-person)
Employment Type
: Full-Time, Direct-Hire with Benefits
Key Responsibilities:
Recruiting & HR Systems
: Manage the full employee life cycle, including
job postings, resume screening, interview coordination, and onboarding/offboarding
. Maintain secure personnel records and HR systems.
Compensation & Benefits
: Work with leadership and external providers to manage
monthly payroll, employee benefits, and annual enrollment
.
Compliance & Policy
: Ensure the firm maintains compliance with all relevant
employment laws, firm policies, and regulatory requirements (EEO, FMLA, ADA, etc.)
.
Financial & Vendor Management
: Manage office budgets, expense tracking, and vendor contracts/payments in coordination with the COO.
Client Onboarding
: Coordinate all aspects of
new client setup
, including conflict checks, engagement letter preparation, and entry into firm systems; liaise between attorneys and billing.
Administrative Support
: Provide high-level administrative support to the COO and the legal leadership team.
Qualifications & Mandatory Skills
:
The following experience and skills are mandatory for this critical law firm management role:
5–8 years of law firm experience, including some familiarity with HR responsibilities.
Must be based in Chicago
.
Solid understanding of employment requirements, payroll, and benefits administration.
Experience with HRIS and practice management software (e.g., Intuit QuickBooks and ADP).
Exceptional organizational skills, discretion, and attention to detail
.
Strong interpersonal and leadership abilities; comfortable working with senior attorneys and managing staff.
Proficiency with Microsoft Office 365, Teams, Zoom, and other collaboration platforms.
Highly Desired/Preferred
:
Bachelor's degree (HR or business administration preferred).
PHR/SPHR or SHRM-CP/SHRM-SCP certification
.
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