Executive Admin Assistant

Job Details
Job Description:
About Altera
Altera is a global leader in FPGA and programmable semiconductor technologies, powering innovation across data center, communications, automotive, aerospace, and industrial markets. Our growth is accelerating, and we are seeking a highly skilled Executive Administrative Assistant to support our senior leadership team in a fast-moving, professional environment.

Role Summary
As an Executive Administrative Assistant, you will provide advanced support to senior and executive staff while ensuring professional execution of administrative responsibilities. This role requires exceptional organization, attention to detail, strong communication, and the ability to handle confidential information with discretion.

Key Responsibilities

• Performs various administrative, organizational, financial, operational, and project-related activities in support of senior and executive level staff.
• Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support duties.
• Coordinates phone calls and directs inquiries to appropriate stakeholders.
• Helps prepare for meetings and accurately records and distributes meeting minutes.
• Provides real-time scheduling support by booking appointments, managing complex calendars, and proactively preventing conflicts.
• Manages domestic and international travel arrangements including logistics, itineraries, and expense reports for one or more executives or managers.
• Collects data and performs analysis to prepare reports, presentations, and documents for review by executives, committees, and boards of directors.
• Manages and maintains accurate records, documentation systems, and databases.
• Collaborates with administrative and operational partners to share data and insights that support budget planning and expense tracking.
• Builds a strong administrative community, leading or supporting training and development opportunities for other administrative professionals.

Salary Range
The pay range below is for Bay Area California only. Actual salary may vary based on a number of factors including job location, job-related knowledge, skills, experiences, trainings, etc. We also offer incentive opportunities that reward employees based on individual and company performance.

$87,200 - $119,900 USD
We use artificial intelligence to screen, assess, or select applicants for the position.

Qualifications
Minimum Requirements:

• 10+ years of relevant experience supporting executive-level leadership in a corporate environment, preferably in semiconductor or high-tech industries.
• Proven expertise in executive calendar management, complex scheduling, travel coordination, and expense reporting
• Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and workflow tools (e.g., Concur or similar).
• Experience interacting professionally with senior leaders and external partners.
• Strong sense of initiative with the ability to anticipate needs and exercise sound judgment.
• Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously.
• Experience working independently, maintaining discretion, and handling sensitive or confidential information appropriately.

Preferred Qualifications

• Experience supporting multiple executives simultaneously.
• Event coordination and management for leadership meetings and team activities.
• Understanding of budget tracking or basic financial operations.

Job Type
Regular

Shift
Shift 1 (United States of America)

Primary Location:
San Jose, California, United States

Additional Locations:
Posting Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance.