Executive Administrative Assistant

5 days ago

White Plains, New York, United States Vanguard Group Staffing, Inc. Full time $65,000 - $85,000 per year

Our client is seeking an
Executive Administrative Assistant
to provide support to the Executive Team.
This position will be fully onsite in the White Plains, NY office. The schedule is from Monday through Friday, 9am to 5pm.

Responsibilities:

  • Manage multiple executive calendars, schedule appointments, and reconcile scheduling conflicts.
  • Coordinate and organize meetings, including preparing materials such as presentation books and PowerPoint presentations.
  • Arrange domestic and international travel accommodations, including flights, hotels, and transportation.
  • Process and track travel and expense reports for the CEO and other executives.
  • Assist in various projects, meetings, and provide support to other Administrative Assistants as needed.
  • Maintain and organize filing and record retention systems.
  • Provide backup coverage for the Front Desk Administrative Assistant on a rotating schedule.
  • Assist with distribution of incoming mail and other documents.
  • Perform additional administrative duties as required.

Qualifications:

  • Bachelor degree or equivalent work experience.
  • Minimum of 5-7 years of experience providing administrative support to senior executives.
  • Strong Proficiency in Microsoft Office Suite; Word, Excel, Outlook, PowerPoint, Access and Teams.
  • Strong analytical skills with demonstrated ability to improve processes and efficiency.
  • Ability to work in a fast-paced environment, manage multiple priorities, and adapt to shifting deadlines with minimal supervision.
  • Exceptional attention to detail, organizational skills, and ability to multi-task.
  • Excellent verbal and written communication skills.

  • Legal/Executive Assistant

    1 week ago

    White Plains, New York, United States Gerber Ciano Kelly Brady LLP Full time

    The Executive Assistant will provide essential administrative and legal support. This role requires high standards of work quality, professionalism, and the ability to manage complex schedules, travel arrangements, and legal administrative tasks. The ideal candidate will exercise good judgment, demonstrate initiative, and be effective in both independent and...

  • Administrative Assistant

    24 hours ago

    White Plains, New York, United States Vtech Solution Inc Full time

    Position: Administrative AssistantLocation: White Plains, NY Hybrid)Employment Type: 12 Month ContractProject OverviewResponsible for aiding, advice, or support for the efficient and effective management and operation of the organization's activities and daily functioning.Job Functions & ResponsibilitiesPerform administrative functions for the Business Unit....

  • Evening Administrative Assistant

    2 days ago

    White Plains, New York, United States Family Services of Westchester Full time

    Company OverviewFamily Services of Westchester (FSW) provides mental health and social services that strengthen and support families, children, and individuals at every stage of their lives. With 50 innovative programs, FSW serves 30,000 individuals annually in Westchester County, New York, here to create hope, restore dignity and connect families with the...

  • Seasonal Administrative Support Associate, Part Time

    7 days ago

    White Plains, New York, United States Bloomingdale's Full time $40,000 - $60,000 per year

    Our BrandBloomingdale's has pushed boundaries, defined trends and made style a source of joy and personal expression for 150 years. Ask anyone who works here the secret to our longevity, and you'll hear the same thing: it's unequivocally our people. We listen to them. We respect them. We appreciate them. We welcome and embrace their diversity of background,...

  • MLW Administrative Client Support

    7 days ago

    White Plains, New York, United States White Plains Hospital Full time $39,000 - $58,000 per year

    PositionSummaryFacilitate administrative support to MLW clients (internal/external), including appropriate response to telephone inquiries, the generation of appropriate MLW statistical analysis, timely review of client outstanding reports, preparation and distribution of annual client survey and maintenance of outreach specimen guide.Give assistance to...

  • Assistant Store Manager

    5 days ago

    White Plains, New York, United States Chico's FAS, Inc. Full time $21 - $26

    POSITION OBJECTIVE: The Assistant Store Manager is primarily responsible for supporting the store manager in managing the sales, operations, asset protection, and human resources functions of the store to ensure a great customer experience and maximum profitability.FUNCTIONAL RESPONSIBILITIES:Prepares weekly schedules to ensure proper floor coverage within...

  • Assistant Resident Engineer

    17 hours ago

    White Plains, New York, United States Arcadis Full time

    As an Arcadian, you already help us deliver world leading sustainable design, engineering, and consultancy solutions for natural and built assets. You are part of our global business comprising 36,000 people, in over 70 countries, dedicated to improving quality of life.Everyone has an important role to play. With the power of many curious minds, together we...

  • Finance Assistant

    3 days ago

    White Plains, New York, United States Westchester Jewish Community Services Full time $37,680 - $70,560 per year

    Overview:Westchester Jewish Community Services (WJCS), a nonprofit founded in 1943, has grown to be the largest provider of licensed outpatient community mental health services and one of the largest human service agencies in Westchester County. We provide state-of-the-art programs and services and compassionate care to more than 20,000 people of all ages...

  • Dental Assistant

    7 days ago

    White Plains, New York, United States Broadway Dental Associates Full time $60,834 per year

    Job SummaryWe are seeking a dedicated and detail-oriented Dental Assistant to join our dynamic dental team. The ideal candidate will support clinical operations, ensure patient comfort, and maintain high standards of infection control and medical documentation. This role offers an excellent opportunity for individuals passionate about dental healthcare and...

  • Assistant Child Care Teacher

    7 days ago

    White Plains, New York, United States Westhab Inc. Full time $17 - $20

    JOB TITLE: ASSISTANT CHILDCARE TEACHER    DEPARTMENT: YOUTH SERVICESFLSA: NON-EXEMPT LOCATION: White Plains,NY SALARY: $17.00 -$20.00/hourlySUMMARY:  The Assistant Teacher provides supervision to children ages 2 months - 5 years.  This position is responsible for providing appropriate learning and recreational activities for children in that age range....