Sr. Administrative and Legal Assistant

An employee in this position performs a wide variety of legal administrative, executive administrative and project work for the Executive Director (ED), Chief Legal Counsel/General Counsel (CLC/GC), Chief Operating Officer (COO) and Board of Directors (BOD). The Sr. Administrative and Legal Assistant provides advanced administrative and legal support, helping to ensure efficient operations within the Authority. This role requires strong organizational skills, attention to detail, and an understanding of legal processes and documentation. The employee in this position must be able to handle sensitive and confidential matters in an appropriate manner. The employee may also provide limited administrative support to the Chief Properties Officer (CPO), Chief Financial Officer (CFO) and to other key areas within the Authority, as directed. Work is performed independently and always requires the use of sound judgment and professionalism. This position is onsite at the Authority office.

• Demonstrated effective oral and written communication skills, including composing professional memos/emails.
• Demonstrated ability to handle very sensitive/confidential information and effectively work under pressure.
• Demonstrated proficiency with information technology resources, including proficiency in Outlook, Word, Excel, PowerPoint, MS Teams, Zoom and legal systems.
• Ten years of experience as a Legal or Administrative Assistant working with key leaders, lawyers and/or boards of directors.
• Demonstrated proficiency in legal research tools.
• Demonstrated strong knowledge of legal terminology, procedures and systems.
• Demonstrated dependability and reliability.
• Demonstrated ability to work independently and in a team environment, communicating effectively.
• Demonstrated attention to detail and organization skills.
• Demonstrated problem solving skills and using sound judgement.
• Demonstrated experience providing excellent customer service.

• Associate's or Bachelor's degree in Paralegal Studies, Legal Studies, or a related field preferred. Paralegal certification is a plus.

• Handles confidential and sensitive information in an appropriate manner. Must be able to sign and adhere to Non-Disclosure Agreements, when applicable.

• Prepare, review, and organize legal documents, helping to ensure accuracy and compliance with legal standards.
• Performs legal research to support current, potential and future business of the Authority.
• May respond to requests in support of the work of the ED, COO, CLC/GC, BOD and other key PTAA staff, as directed.
• Drafts, prepares and coordinates presentations/communications on behalf of the ED, CLC/GC, COO, BOD and other key PTAA staff, as directed.
• May serve as coordinator to ensure tasks meet/exceed timelines.
• Completes projects in support of the work of the ED, CLC/GC, COO, BOD and other key PTAA staff, as directed.
• Completes tasks, assignments and projects expeditiously while ensuring a holistic approach and maintaining a high quality with great attention to detail.
• Works with applicable staff to maintain the schedules of the ED CLC/GC and COO. Receives and appropriately handles calls/emails on behalf of the ED, CLC/GC and COO.
• Prepares BOD agendas, minutes and other required materials, maintains contact lists for BOD and Committees, makes arrangements for BOD and
• Committee meetings, and sends related correspondence in support of these functions.
• Coordinates with governmental officials, business partners, development prospects and their staff.
• Coordinates and communicates with BOD and their staff.
• Works with applicable staff to plan, coordinate and then attends BOD meetings, followed by preparing minutes of BOD meetings.
• Attends BOD Committee meetings and prepares minutes.
• Works with applicable staff to plan and coordinates BOD retreats and other BOD meetings.
• Provides limited administrative support to the CPO, CFO and to other key areas within the Authority, as directed.