Accounts Payable Specialist

Position: Accounts Payable Specialist

Looking for Something Different?

Put your Career in the Passing Lane When you join Velvac, your career is like the open road: full of interesting directions to go, things to do, and people to meet. Ours is a fast-growing, fun, friendly company that designs and produces the best in vision and mirror systems and aftermarket accessories for medium and heavy-duty commercial and recreational vehicles.

Is Your Company Delivering?

Maybe they deliver for customers, but do they deliver for you. Many companies are just too big and too busy to care.

• They promise advancement, but its years away.
• They promise good leadership, but it is never around.
• They promise work-life balance, but the rules always say, "no way".

If you are feeling lost in the crowd, join Velvac and feel the difference.

Velvac Is Different

Smaller is better than bigger. Smarter is faster than harder. Teamwork with your coworkers is better than competition with your coworkers. At Velvac we are small enough where you will make a difference, but big enough to have opportunities for growth. Just the right size you might say.

Our AP Specialist Role:

Bring your finance and accounts payables experience to Velvac and help take our already sturdy payables processes and strong supplier relations to the next level. At Velvac AP is a key partner to both internal and external customers and suppliers and helps forge strong relationships. Additionally the AP Specialist is integral in supporting smooth business operations across all of our functions.

We use "lean" thinking to make the work easier, teamwork to reduce the stress of the day, and positive attitudes to help overcome adversity.

This role also assists the accounting function with various tasks and serves as a back-up to the Customer Solutions Department as needed.

Your work will include:

• Serve as owner and subject matter expert of our Accounts Payable systems and processes, as well as a continuous improvement champion.
• SME for Accountings "Docuware" receivables, invoicing and payment software.
• SME for automated "Expense Reimbursement" including all T and E transactions thru "Paylocity" payroll module. This includes uploading of transactions to our General Ledger.

Responsible for basic level AP functions such as:

• Maintains Authorization Signature Forms
• Manages A/P Mailbox and Inputs invoices into Docuware
• Scans and files invoices in Docuware
• Processes invoices accurately and on a timely basis
• Verify proper approval authority and supporting documentation on all invoices.
• Validate '3 Way Matching' of invoices, shipping/receiving paperwork and the original purchase orders.

Responsible for next level AP duties such as:

• Prepare daily Payment Priority List
• Compile and process vendor checks weekly.
• Maximizes cash discounts (guidance from CFO)
• Research and resolve discrepancies including follow up with vendors and/or internal personnel.
• Correspond verbally and writing with vendors, auditors and business management.
• Prepare daily, weekly and monthly reports for the Cash forecasting and foreign denominated payables.

Responsible for tax, reporting and compliance issues such as:

• Create ad hoc reports to support requests from the business and auditors.
• Manage sales and use tax compliance.
• Preparation of annual 1099 and 1042-S filings
• S-Ox testing
• Ensure proper account coding for accounting and tax purposes.
• CTPAT compliance screening (Customs Trade Partnership)

For Your Success:

This position reports to our VP of Finance and our small office environment provides opportunity for a rich experience through exposure to Accounts Receivable, Accounting, Financial Planning & Analysis, Sales, Customer Service and Executive leadership. You will be a motivated, self-starter who relishes the opportunity to own and improve the process. You will enjoy coaching and take a creative, idea filled approach to your work. And you will be a team player who is learning, and development focused.

You will bring:

• Associate Degree in Business (or related degree) or equal work experience
• Strong written and verbal communication skills
• Team player who is learning and development focused.
• Strong negotiation skills
• Good Excel skills

What You Can Expect

In return for your talent, time and commitment, we offer the competitive compensation and benefits you would expect of an industry leader, including paid holidays, vacations, and matching 401 (k) plan.

Apply today, and join us as we surge ahead of the competition.

We are an equal opportunity employer. M/F/D/V

Equal Opportunity/Affirmative Action employer. This company considers candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status.