Accounting Assistant

About the Company:

Daza Management is dedicated to providing exceptional financial services across multiple entities, including personal injury law firm and real estate companies. Our mission is to ensure accuracy, compliance, and timely reporting while fostering a culture of detail-oriented and proactive teamwork.

About the Role:

The Accounting Assistant supports the Accounting Department at Daza Management, handling day-to-day bookkeeping, payroll coordination, and financial reporting across multiple entities within the ecosystem. This role is ideal for a detail-oriented, proactive individual who thrives in a fast-paced environment and enjoys managing complex, multi-entity accounting workflows.

Responsibilities:

Bookkeeping & Accounting

• Daily Transactions
• Record income and expenses for entities.
• Maintain accurate categorization and data entry in QuickBooks Online (QBO).
• Reconcile bank and credit card accounts; oversee Level 1 reconciliation.
• Research uncleared checks, document findings, and report to management (for all entities).
• Monitor and maintain accurate bank feeds in QBO.

Accounts Payable and Accounts Receivable

• Enter bills and process vendor payments for entities.
• Ensure all payables are properly coded and paid within scheduled timelines.
• Generate and send client invoices for entities.
• Record and apply payments accurately in QBO.

Budgeting & Reporting

• Assist in preparing monthly reports and financial statements.
• Compare actuals vs. budget and participate in first-level review training for budget setup.
• Support management in maintaining accurate cash flow tracking.

Compliance & Tax Support

• Verify and maintain proper categorization in QBO to ensure compliance.
• Collect and file W-9 forms from eligible vendors for year-end 1099 reporting (for all entities).
• Assist in preparing documentation for tax filings as needed.

Client Settlements (Personal Injury Law Division)

• Review settlement reports with PI Legal Assistant, identify issues, and escalate for resolution.
• Learn and document case settlement procedures.
• Prepare and maintain summary reports of settlement activities.

Payroll Support Tasks

• Coordinate payroll activities through ADP for entities.
• Verify payroll deductions, benefits, and PTO accuracy.
• Ensure payroll liabilities are correctly paid and reconciled.
• Review payroll registers and summaries for accuracy (training to take over later).
• Verify ADP filings for taxes (W-2, 941/940, TWC) and compliance accuracy.
• Assist in calculating wages, withholdings, and benefits during the training phase.
• Progressively train to take over payroll processing and reporting functions.

Technology & Systems:

• QuickBooks Online (QBO) – daily transactions, reconciliation, reporting.
• ADP – payroll processing, verification, and compliance tracking.
• Microsoft Excel / Google Sheets – reporting, budgets, and data analysis.
• Ability to learn and adapt to integrated accounting workflows across multiple entities.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field (preferred).
• 2–4 years of experience in bookkeeping or accounting.
• Proficiency with QuickBooks Online (QBO) and ADP required.
• Experience in multi-entity accounting or professional service industries preferred.
• Excellent communication and organizational skills.

Required Skills:

• Strong attention to detail and accuracy in all financial entries.
• Organized and process-driven, capable of managing multiple entities and priorities.
• Trustworthy and discreet, maintaining confidentiality of financial data.
• Proactive communicator who reports findings clearly and asks for clarification when needed.
• Problem solver who can research discrepancies and provide logical resolutions.
• Eager to learn, grow, and take ownership of payroll and advanced accounting functions over time.

Compensation:

Full-time, salaried position 58,000-60,000 per year including PTO, Health Insurance and other fringe benefits

Equal Opportunity Statement:

Daza Management is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.